A Comprehensive Guide: How to Remove Otter.ai from Your Calendar
Are you finding Otter.ai automatically joining your meetings, even when you don't want it to? Perhaps you initially found its automatic transcription and note-taking helpful, but now you're looking for more control or simply wish to disconnect it from your digital life. You're not alone! Many users find themselves in this situation. This comprehensive guide will walk you through, step-by-step, how to remove Otter.ai's integration with your calendar, ensuring your privacy and meeting control.
Let's dive in and take back control of your calendar and meetings!
Step 1: Accessing Your Otter.ai Account Settings
The first and most crucial step is to log into your Otter.ai account. This is where all the magic (and un-magic) happens.
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| How To Remove Otter Ai From Calendar |
1.1 Logging into Otter.ai
Open your web browser and go to the Otter.ai website (otter.ai).
Sign in using your credentials. If you signed up via Google or Microsoft, use those respective options for a seamless login.
1.2 Navigating to Account Settings
Once you're logged in, you'll see your Otter.ai dashboard.
Look for your profile icon (often a circle with your initial or picture) typically located in the top-left corner of the navigation menu.
Click on your profile icon, and a dropdown menu will appear.
From this menu, select "Account Settings." This will take you to a page where you can manage various aspects of your Otter.ai account.
Step 2: Locating the Apps or Integrations Section
Within your Account Settings, Otter.ai organizes its connections and integrations under a specific tab.
2.1 Finding the "Apps" or "Integrations" Tab
On the left-hand side of the Account Settings page, you'll see a list of tabs (e.g., General, Meetings, Plan, Notifications, Security).
Look for and click on the "Apps" or "Integrations" tab. The exact name might vary slightly based on Otter.ai's interface updates, but it will be something similar, designed for managing external connections.
Step 3: Disconnecting Your Calendar Account
Tip: Watch for summary phrases — they give the gist.
This is the core step where you sever the link between Otter.ai and your calendar.
3.1 Identifying Connected Calendars
Once you're on the "Apps" or "Integrations" page, scroll down until you find a section titled "Connect calendars & contacts" or similar.
Here, you'll see a list of any calendar accounts you've previously connected to Otter.ai (e.g., Google Calendar, Microsoft Outlook Calendar, iOS Calendar).
3.2 Executing the Disconnection
Next to the calendar account you wish to disconnect, you will see a "Disconnect" button or a similar option (e.g., "Remove").
Click on this "Disconnect" button.
Otter.ai might ask for a confirmation. Confirm your decision to disconnect the calendar.
3.3 Verification
After disconnecting, the calendar account should no longer appear as "connected" in this section.
You can also navigate back to your Otter.ai "Home" page and check the calendar panel on the right side. The disconnected calendar should no longer be syncing events.
Important Note: If you previously synced your Apple Calendar through the Otter.ai mobile app, you might need to disconnect it directly from the Otter mobile app itself, as the web interface might not fully manage this specific connection.
Step 4: Stopping OtterPilot from Auto-Joining Meetings (Crucial for Prevention)
Even after disconnecting your calendar, Otter.ai might still have settings that allow its "OtterPilot" (the AI assistant) to auto-join meetings. To ensure complete control, you need to disable this.
4.1 Accessing Meeting Settings
Go back to "Account Settings" (if you've navigated away).
This time, click on the "Meetings" tab on the left-hand side.
4.2 Disabling Auto-Join
Within the "Meetings" tab, look for a section called "OtterPilot" or "Otter Notetaker settings."
Find the option "Auto-join all meetings" and toggle it OFF.
You might be prompted to confirm this action; select "Yes, turn them off" when asked.
4.3 Reviewing Other Notetaker Settings
While on this page, it's a good idea to review other settings related to Otter Notetaker, such as:
Default-join settings: Ensure it's set to something like "Meetings I manually select" or a setting that aligns with your preference for manual control.
Auto-share settings: If you don't want Otter.ai to automatically share transcripts, ensure these are also turned off.
Chat message settings: You can also disable Otter.ai from sending chat messages in your meetings.
QuickTip: Pause at lists — they often summarize.
Step 5: Removing Otter.ai from Live Meetings (If Applicable)
If Otter.ai is currently active in a meeting, you can remove it on the fly.
5.1 From Otter.ai Home Page Calendar
Go to your Otter.ai "Home" page.
On the right-hand side, in the calendar section, locate the current live OtterPilot recording.
Click the "stop recording" button.
Confirm the removal when prompted.
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5.2 From Meeting Platform Controls (Zoom, Google Meet, Microsoft Teams)
If you are the host or have presenter permissions in your meeting (e.g., Zoom, Google Meet, Microsoft Teams):
During the meeting, access the participant list.
Find "Otter.ai" or "OtterPilot" in the list.
Use the meeting platform's controls (often a "..." next to the participant's name) to "Remove" Otter.ai from the meeting.
Step 6: Considering Further Action: Uninstalling the App or Deleting Your Account
For complete disengagement, you might consider uninstalling the Otter.ai app (if you have it) or even deleting your account.
6.1 Uninstalling the Otter.ai App
Mobile App: If you use the Otter.ai mobile app, simply uninstall it from your device like any other app.
Desktop App (less common for direct calendar interaction): If you've installed a desktop application, follow your operating system's standard procedure for uninstalling software.
Microsoft Teams Integration: If Otter.ai was added as an app in Microsoft Teams, you might need to:
Go to the "Apps" tab in Microsoft Teams.
Find Otter.ai in the list of installed apps.
Click "More options" (three dots) next to Otter.ai and select "Uninstall."
For administrators: You can also block the Otter.ai domain in the Microsoft Teams admin center under "Users > External Access" or modify permission policies to prevent it from joining.
6.2 Deleting Your Otter.ai Account (Permanent Action)
Warning: Deleting your Otter.ai account is a permanent action and will erase all your conversations, transcripts, and data. Make sure you export any important information before proceeding.
Sign in to your Otter.ai account.
Go to "Account Settings."
Navigate to the "General" tab.
Scroll to the very bottom, and you should see an option like "Delete Account."
Click on it, follow the prompts, and authenticate with your password to confirm the deletion.
You will typically receive an email confirmation once the account is successfully deleted.
Step 7: Checking for Residual Permissions (Advanced - Especially for Organizations)
In some cases, particularly in corporate or educational environments, Otter.ai might have been granted broader permissions through IT administrators.
QuickTip: Slow down if the pace feels too fast.
7.1 Revoking OAuth App Permissions (Google & Microsoft)
If you're still experiencing issues or want to be absolutely sure, you can check your Google or Microsoft account's connected applications and revoke Otter.ai's access.
For Google Accounts: Go to your Google Account settings, then "Security", and look for "Third-party apps with account access." Find Otter.ai and remove its access.
For Microsoft Accounts (and Azure Active Directory/EntraID for organizations): For individual users, check your Microsoft account privacy settings for connected apps. For organizations, an IT administrator would typically go to Azure Active Directory (EntraID) > Enterprise Applications > Otter.ai and remove users or disable sign-on options.
By following these steps, you should be able to effectively remove Otter.ai from your calendar and gain complete control over its presence in your meetings.
10 Related FAQ Questions
Here are 10 frequently asked questions related to removing Otter.ai from your calendar, with quick answers:
How to stop Otter.ai from automatically joining all my meetings?
Go to your Otter.ai Account Settings > Meetings tab, and toggle off "Auto-join all meetings" under the OtterPilot section.
How to disconnect my Google Calendar from Otter.ai?
Log in to Otter.ai, go to Account Settings > Apps, scroll to "Connect calendars & contacts," and click "Disconnect" next to your Google Calendar.
How to remove Otter.ai from a live Zoom meeting?
If you're the host, access the participant list in Zoom, find "Otter.ai" or "OtterPilot," and use the "Remove" option. You can also stop the recording from your Otter.ai homepage.
How to prevent Otter.ai from sending chat messages in my meetings?
In Otter.ai Account Settings > Meetings, find the "Notetaker chat messages" section and toggle off "Send live transcript and summary."
Tip: Revisit this page tomorrow to reinforce memory.
How to disconnect my Outlook Calendar from Otter.ai?
Sign in to Otter.ai, go to Account Settings > Apps, scroll to "Connect calendars & contacts," and click "Disconnect" next to your Microsoft Outlook Calendar.
How to delete my entire Otter.ai account?
Log in to Otter.ai, go to Account Settings > General, scroll down to "Delete Account," and follow the prompts to permanently erase your data. Remember to export any important conversations first.
How to check which calendars are currently connected to my Otter.ai account?
After logging in, navigate to Account Settings > Apps, and you'll see the list of connected calendars under "Connect calendars & contacts."
How to stop Otter.ai from automatically sharing conversations?
In Otter.ai Account Settings > Meetings, find the "Auto-share settings" and adjust them to "Don't Share" or "Keep meeting notes private" as per your preference.
How to remove Otter.ai if I added it as an app in Microsoft Teams?
In Microsoft Teams, go to the "Apps" tab, find Otter.ai, click the three dots (...), and select "Uninstall."
How to troubleshoot if Otter.ai is still joining meetings after disconnecting?
Double-check your Otter.ai Account Settings > Meetings to ensure "Auto-join all meetings" is completely off. Also, verify that your calendar is disconnected in Account Settings > Apps. For persistent issues, check your Google/Microsoft account's third-party app permissions or contact Otter.ai support.
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