In the exciting world of conversational AI, PolyAI stands out as a powerful platform for creating intelligent virtual agents. While you might want your brilliant bot to be a public sensation, there are many reasons why you'd want to keep it private. Perhaps it's a personal project, a bot for internal team use, or still in its early testing phases. Whatever your reason, making your PolyAI bot private is a straightforward process, and this comprehensive guide will walk you through every step!
Let's Dive In: Securing Your PolyAI Bot
Ready to take control of your bot's visibility? Let's get started! This guide will empower you to ensure your conversational AI remains exclusively for your eyes, or those you specifically grant access to.
Step 1: Accessing Your PolyAI Account and Bot Dashboard
Before we can tweak any privacy settings, you need to be logged in and at the heart of your bot management.
1.1 Logging into Your PolyAI Account
First things first, open your web browser and navigate to the PolyAI platform's login page.
You'll be prompted to enter your registered email address and password. Double-check your credentials to avoid any hiccups.
Click the "Log In" button. If you've forgotten your password, look for the "Forgot Password" link and follow the recovery steps.
1.2 Navigating to Your Characters/Bots Section
Once successfully logged in, you'll typically land on your main dashboard or a landing page.
Look for a prominent section or menu option that says "Characters," "Bots," "My Bots," or similar. This is where all your created AI entities reside. This phrasing might vary slightly depending on recent PolyAI platform updates, but the core idea remains the same.
Click on this section to view a list of all the bots you've created.
Step 2: Identifying and Selecting the Bot for Privacy Adjustment
Now that you see your magnificent creations, it's time to pick the one you want to make private.
2.1 Locating Your Target Bot
Scroll through the list of your characters or bots. Each bot will usually have its name and a small preview or icon.
Carefully identify the specific bot you intend to make private. It's crucial to select the correct one to avoid unintended changes to other bots.
2.2 Accessing the Bot's Settings/Edit Options
Next to the chosen bot's entry, you'll typically find a series of options. Look for an icon with three dots (...), a gear icon (⚙️), or a clearly labeled "Edit" button.
These icons or buttons are the gateway to managing that specific bot's individual settings, including its privacy.
Click on this icon or button. This action will open a new interface or a dropdown menu with further options.
Step 3: Finding the Privacy or Visibility Setting
You're getting closer! Within the bot's editing interface, you need to pinpoint the setting that controls its public or private status.
3.1 Entering the Bot's Edit Mode
After clicking the three dots or "Edit" button, you might be presented with several sub-options. If you see an option like "Edit Profile," "Bot Settings," or simply "Edit," click that to proceed. This will take you into a more detailed configuration area for your bot.
3.2 Locating the "Permission" or "Visibility" Section
Within this detailed editing interface, scroll down and look for a section explicitly labeled "Permission," "Visibility," "Privacy," or similar.
This section is dedicated to controlling who can interact with or view your bot. It's often found among other core profile settings like avatar, name, and gender.
You should see options such as "Public" and "Private."
Step 4: Setting Your Bot to Private
This is the crucial step where you make the change!
4.1 Selecting the "Private" Option
Once you've located the "Permission" or "Visibility" section, you will see the options "Public" and "Private."
To make your bot private, tap or click on the "Private" option. A checkmark or highlight should appear next to "Private," indicating your selection.
Some platforms might also offer a "Unlisted" or "Shareable Link Only" option, which allows you to share the bot with specific individuals via a direct link without it being publicly discoverable. If this suits your needs, consider selecting that instead.
4.2 Confirming and Saving Your Changes
After selecting "Private," it's absolutely critical to save your changes.
Look for a "Save," "Update," or "Apply Changes" button, usually located at the bottom or top of the editing interface.
Click this button to finalize your privacy setting. If you close the page without saving, your changes will not take effect, and your bot will remain public.
You should receive a confirmation message, such as "Bot updated successfully" or "Changes saved."
Step 5: Verifying Your Bot's Private Status
Don't just assume it worked! A quick check ensures your bot is truly private.
5.1 Returning to Your Bot List
Go back to the main list of your characters/bots (as described in Step 1.2).
5.2 Confirming the Privacy Indicator
On the bot list, look at the entry for the bot you just modified. Many platforms will display a small icon (like a lock ) or text (e.g., "Private") next to the bot's name to indicate its current visibility status.
You can also try searching for your bot from a logged-out account or asking someone else to try and find it if it was previously public. They should no longer be able to discover or interact with it.
Congratulations! Your PolyAI bot is now private.
You've successfully taken control of your bot's visibility, ensuring that it only interacts with those you intend. This is a fundamental aspect of managing your AI creations responsibly.
Frequently Asked Questions (FAQs)
Here are 10 common questions related to making your PolyAI bot private, with quick answers:
How to check if my PolyAI bot is private? You can check its status on your bot list page, where a "Private" label or a lock icon typically indicates privacy. You can also log out or use an incognito browser to try searching for your bot; if it's truly private, it won't appear.
How to make a private PolyAI bot public again? Follow the same steps: go to the bot's edit settings, find the "Permission" or "Visibility" section, and select the "Public" option, then save your changes.
How to share a private PolyAI bot with specific people? PolyAI may offer an "Unlisted" or "Shareable Link Only" option. If available, select this, and it will generate a unique link you can share with others, allowing them to access the bot without it being publicly listed.
How to control who can interact with my private PolyAI bot? A truly private bot should only be accessible through your account. If you use a "shareable link" option, access is controlled by who you send that link to. For enterprise solutions, PolyAI might offer more granular access control based on user roles or specific integrations.
How to know if a PolyAI bot is public or private from the platform's main page? Generally, only public bots are discoverable and listed on the main public-facing sections of the platform. If you can't find it there, and you set it to private, it's likely private.
How to delete a private PolyAI bot? Within the bot's settings or next to its entry on the bot list, there's usually a "Delete" option (often represented by a trash can icon). Be cautious, as deletion is usually permanent.
How to manage multiple private PolyAI bots? The process remains the same for each bot. You'll need to individually select each bot from your list and adjust its privacy settings as needed.
How to ensure data privacy with a PolyAI bot? PolyAI emphasizes security and data privacy. By making your bot private, you reduce external exposure. Always be mindful of the data you input and process with any AI, and review PolyAI's official privacy policy for detailed information.
How to create a new private PolyAI bot from scratch? When creating a new bot, PolyAI often presents privacy options during the creation process itself. Look for "Public" or "Private" toggles or checkboxes in the initial setup wizard.
How to troubleshoot if my PolyAI bot isn't becoming private? Double-check that you clicked the "Save" or "Update" button after selecting "Private." Clear your browser cache and cookies, and try again. If the issue persists, contact PolyAI's support team for assistance, providing details of the steps you've taken.
