Tired of Otter.ai joining your Microsoft Teams meetings uninvited? Perhaps you're looking for more control over your meeting data, exploring alternative transcription tools, or simply want to declutter your Teams environment. Whatever your reason, removing Otter.ai from Microsoft Teams can be a multi-step process, but with this comprehensive guide, you'll be able to regain full control.
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Before we dive into the nitty-gritty, let's take a moment to understand why you might want to remove Otter.ai. Is it the automatic joining of meetings, concerns about data privacy, or just a general preference to manage your own notes? Thinking about this will help you decide which removal methods are most relevant to your needs. Now, let's proceed with a step-by-step approach to effectively remove Otter.ai from your Microsoft Teams experience.
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| How To Remove Otter Ai From Teams |
Step 1: Disabling OtterPilot's Auto-Join Feature (User Level)
The most common reason users want to remove Otter.ai is to stop its "OtterPilot" feature from automatically joining meetings. This is usually managed within your Otter.ai account settings.
Sub-heading: Stopping OtterPilot from Automatically Joining Meetings
This step prevents Otter.ai from integrating with your calendar and joining future meetings.
Log in to Your Otter.ai Account:
Open your web browser and navigate to the Otter.ai website.
Sign in using your credentials. If you signed up via Google, Microsoft, or Apple, use those respective sign-in options.
Access Account Settings:
Once logged in, look for your profile icon (often a small circle with your initial or picture) usually located in the top-right or left corner of the homepage.
Click on it and select "Account Settings" from the dropdown menu.
Navigate to Meeting Settings:
Within Account Settings, you'll find various tabs or sections. Look for a section related to "Meetings" or "OtterPilot."
Click on this tab to access the meeting integration settings.
Disable Auto-Join:
Under the "OtterPilot" section, you should see an option like "Auto-join all meetings" or similar.
Toggle this setting OFF.
You might be prompted to confirm your action; select "Yes, turn them off" if asked.
Outcome: By completing this step, Otter.ai should no longer automatically join any new meetings scheduled on your connected calendar.
Step 2: Removing Otter.ai from Live Meetings (Immediate Action)
If Otter.ai has already joined a live meeting, you can remove it directly from within the meeting itself, provided you have the necessary permissions.
Sub-heading: Removing OtterPilot as a Participant
Tip: Look for small cues in wording.
This method is for immediate removal from a current meeting.
Within the Microsoft Teams Meeting:
During an active Teams meeting, locate the "Participants" list. This is usually an icon that looks like two people or a list of attendees.
Open the participant panel to see everyone currently in the meeting.
Identify OtterPilot:
Look for a participant named "Otter.ai" or "[Your Name]'s Notetaker (Otter.ai)" in the participant list. Otter.ai bots often join as guest participants.
Remove the Participant:
Hover over the Otter.ai participant's name.
Click on the "More options" (three dots ...) next to their name.
From the context menu, select "Remove" or "Remove participant."
Confirm the removal if prompted.
Important Note: You will need host or presenter permissions in the Teams meeting to remove participants. If you are not the host, you may need to ask the meeting organizer to remove Otter.ai.
Step 3: Uninstalling the Otter.ai App from Microsoft Teams (Teams Client)
To completely remove Otter.ai's presence from your Microsoft Teams application, you'll need to uninstall the app itself.
Sub-heading: Detaching Otter.ai from Your Teams Environment
This removes the Otter.ai application from your personal or team's Teams client.
Open Microsoft Teams:
Launch the Microsoft Teams desktop application or access the web version.
Navigate to the Apps Section:
On the left-hand navigation bar in Microsoft Teams, look for "Apps" or a similar icon (often a storefront or puzzle piece).
Click on this to open the Teams app store or your installed apps list.
Find Otter.ai:
In the "Apps" section, you might see a list of "Your apps" or have a search bar.
Search for "Otter.ai" or browse through your installed applications to locate it.
Uninstall the App:
Once you find the "Otter.ai" app, click on the "More options" (three dots ...) next to its name.
Select "Uninstall" or "Remove" from the options.
You might be asked to confirm the uninstallation. Click "Uninstall" again to complete the process.
Consideration: Uninstalling the app from your personal Teams client prevents you from adding it again easily, but it might not prevent Otter.ai from joining meetings if other users in your organization still have it installed or if admin-level settings are allowing it.
Step 4: Disconnecting Otter.ai from Your Calendar (Otter.ai Account)
Otter.ai often connects to your calendar (Google Calendar, Outlook Calendar) to know when to auto-join meetings. Disconnecting this link is a crucial step for comprehensive removal.
Sub-heading: Severing the Calendar Sync
This prevents Otter.ai from accessing your meeting schedule.
Tip: Share one insight from this post with a friend.
Log in to Your Otter.ai Account:
Go back to the Otter.ai website and sign in if you're not already.
Access Account Settings > Apps:
Click on your profile icon and go to "Account Settings."
Within Account Settings, look for a tab or section titled "Apps" or "Integrations."
Disconnect Calendars:
Scroll down to the "Connect calendars & contacts" section.
You should see your connected calendars (e.g., Google Calendar, Microsoft Outlook Calendar).
Click "Disconnect" next to the calendar account you want to unlink from Otter.ai.
Confirm the disconnection if prompted.
Verification: After disconnecting, navigate back to your Otter.ai homepage and check the calendar section on the right side. The calendar account should no longer be syncing.
Step 5: Deleting Your Otter.ai Account (Optional, for Full Removal)
If you no longer wish to use Otter.ai at all and want to ensure no residual data or connections remain, you can delete your entire Otter.ai account. Be aware this is irreversible and will delete all your transcripts and data.
Sub-heading: Permanent Account Deletion
This is the most definitive way to remove your presence from Otter.ai.
Log in to Your Otter.ai Account:
Access the Otter.ai website and sign in.
Access Account Settings > General:
Click on your profile icon and select "Account Settings."
Go to the "General" tab within your account settings.
Locate "Delete Account":
Scroll to the very bottom of the "General" tab. You should find an option labeled "Delete account."
Confirm Deletion:
Click on "Delete account."
You will typically be asked to enter your Otter.ai password (or verify through your Google/Microsoft/Apple sign-in if you used those methods) to confirm this action.
Carefully review the pop-up warning about data deletion.
Click "Delete account permanently" to proceed.
Important: If you have a paid subscription, you may need to cancel it first and ensure it has expired before you can delete your account. If you are part of an Otter.ai Workspace, you may also need to leave or remove all other members from the Workspace before you can delete your account.
Step 6: Admin-Level Controls in Microsoft Teams (for Organizational Impact)
For IT administrators or those in organizations, simply uninstalling the app from individual clients might not be enough. Organizations can implement broader controls to prevent Otter.ai from integrating with Teams.
Sub-heading: Blocking Otter.ai via Teams Admin Center
This section is primarily for IT administrators to manage Otter.ai at an organizational level.
Access Teams Admin Center:
Log in to the Microsoft Teams Admin Center (https://www.google.com/search?q=admin.teams.microsoft.com) with an administrator account.
Manage Teams Apps:
In the left-hand navigation, expand "Teams apps" and then click on "Manage apps."
Search for and Block Otter.ai:
Use the search bar to find "Otter.ai" or "Otter."
Select the Otter.ai app.
You can then Block the app for your entire organization or set specific user permissions to prevent its use.
Permission Policies:
Navigate to Teams apps > Permission policies.
You can create or modify a policy to explicitly block Otter.ai. Ensure that the option for users to add new apps is disabled or carefully controlled.
Tip: Don’t just scroll to the end — the middle counts too.
Sub-heading: Preventing Unwanted Bots in Meetings
Additional admin settings can help prevent any unauthorized bots, including Otter.ai, from joining meetings.
Meeting Policies:
Go to Meetings > Meeting policies in the Teams Admin Center.
Consider setting "Allow anonymous users to join meetings" to Off or requiring anonymous users to go through a lobby.
Configure lobby settings to ensure all participants, especially anonymous ones, must be admitted manually. This gives you control over who enters your meetings.
External Access (Blocking Domains):
If Otter.ai is still trying to join meetings, you can consider blocking its domain.
Navigate to Users > External access.
Under "Allowed domains" or "Blocked domains," add
otter.aito the blocked list. This can prevent external users from using Otter.ai to join your organization's meetings.
Azure Active Directory / Entra ID (Advanced):
For a more robust block, administrators can go to the Azure Active Directory (now Microsoft Entra ID) portal.
Navigate to Enterprise applications and search for "Otter.ai."
You can revoke user access to the application and disable sign-in options for it. This prevents the app from being granted permissions within your Microsoft 365 tenant.
Step 7: Revoking OAuth Permissions (Advanced User/Admin)
When you first connect Otter.ai to your Microsoft account, it often requests OAuth permissions to access your calendar and potentially other data. Revoking these permissions adds another layer of security.
Sub-heading: Cutting Off Data Access
This ensures Otter.ai can no longer access your Microsoft account data, even if the app is still technically "installed."
Access Your Microsoft Account Permissions:
Go to your Microsoft account's privacy settings or directly to the apps and services that have access to your data. This is typically found under your Microsoft account security dashboard.
Search for "Apps & services that can access your data" or similar.
Locate Otter.ai:
In the list of connected apps and services, find "Otter.ai" or "Otter."
Revoke Permissions:
Click on Otter.ai and select the option to "Remove these permissions" or "Revoke access."
Confirm the revocation.
Note: This step is crucial if you've previously granted Otter.ai extensive permissions, as it cuts off its ability to interact with your Microsoft services.
Frequently Asked Questions (FAQs)
Here are 10 common questions about removing Otter.ai from Microsoft Teams, along with their quick answers:
How to stop Otter.ai from auto-joining all my meetings?
Log in to your Otter.ai account, go to "Account Settings," then "Meetings" or "OtterPilot," and toggle off "Auto-join all meetings."
QuickTip: Pay close attention to transitions.
How to remove Otter.ai from a live Microsoft Teams meeting?
During the Teams meeting, open the "Participants" list, find "Otter.ai" or "[Your Name]'s Notetaker (Otter.ai)," click the three dots (...), and select "Remove."
How to uninstall the Otter.ai app from my Microsoft Teams client?
In Microsoft Teams, go to the "Apps" section on the left sidebar, find "Otter.ai," click the three dots (...), and choose "Uninstall."
How to disconnect my calendar from Otter.ai?
In your Otter.ai account, go to "Account Settings," then "Apps" or "Integrations," scroll to "Connect calendars & contacts," and click "Disconnect" next to your linked calendar.
How to permanently delete my Otter.ai account?
Log in to your Otter.ai account, go to "Account Settings," then "General," and find the "Delete account" option at the bottom. Follow the prompts to confirm deletion.
How to prevent Otter.ai from joining organization-wide Teams meetings (Admin)?
As an administrator, access the Microsoft Teams Admin Center, go to "Teams apps" > "Manage apps," find "Otter.ai," and block it for the organization.
How to ensure no third-party bots can join my Teams meetings?
In the Teams Admin Center, configure "Meeting policies" to disallow anonymous users or enforce a lobby for all external participants.
How to revoke Otter.ai's access to my Microsoft account data?
Go to your Microsoft account's privacy/security settings (e.g.,
account.microsoft.com/privacy
How to prevent Otter.ai from being installed by users in my organization?
In the Teams Admin Center, modify "Teams apps" > "Permission policies" to block the Otter.ai app and control user ability to add new apps.
How to check if Otter.ai is still connected to my calendar after disabling auto-join?
After disabling auto-join in Otter.ai, navigate to the "Home" page in your Otter.ai account and check the calendar section on the right side to ensure no calendars are listed as syncing.
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