So, you're looking to bid farewell to Otter.ai from your Microsoft Teams experience? Perhaps it's been a bit too enthusiastic in joining your meetings, or maybe you're simply streamlining your digital tools. Whatever the reason, removing Otter.ai requires a few steps, both within the Otter.ai platform itself and within Microsoft Teams. Don't worry, we'll guide you through the entire process, step-by-step, to ensure a clean break!
Ready to take control of your meeting transcriptions? Let's dive in!
The Comprehensive Guide to Uninstalling Otter.ai from Microsoft Teams
Uninstalling Otter.ai isn't just about clicking "remove" in Teams; it's a multi-faceted approach to ensure it no longer auto-joins your meetings or accesses your data. We'll cover everything from stopping its auto-join feature to completely revoking its permissions.
Step 1: Disabling Otter.ai's Auto-Join Feature (Crucial First Move!)
This is the most important initial step to prevent Otter.ai from spontaneously joining your future meetings.
Sub-heading: Accessing Your Otter.ai Account Settings
First things first, open your web browser and navigate to the Otter.ai website.
Sign in to your Otter.ai account. If you typically sign in via Google, Microsoft, or Apple, use those credentials.
Once logged in, look for your profile icon (usually in the top right corner) or a gear settings icon on the homepage. Click on it to access your Account Settings.
Sub-heading: Turning Off OtterPilot Auto-Join
Within your Account Settings, you'll typically find a section related to "Meetings" or "OtterPilot." Click on this.
Locate the option that says "Auto-join all meetings" or similar. This is the setting that allows Otter.ai to automatically attend your scheduled meetings.
Toggle this option off. You might be prompted to confirm your action; select "Yes, turn them off" or similar.
Pro-tip: While you're here, you might also want to explore other OtterPilot settings, like notifications or auto-sharing, to ensure they are configured to your preference.
Step 2: Removing Otter.ai from Live Microsoft Teams Meetings (If Applicable)
If Otter.ai is currently recording a meeting you're in, you can remove it on the fly. This is a temporary measure, but important if you need immediate cessation of recording.
Sub-heading: Removing via Microsoft Teams Meeting Controls
During an active Microsoft Teams meeting, if you have host or presenter permissions, you can directly remove Otter.ai.
Go to the participant list within your Teams meeting.
Find "Otter.ai" or "OtterPilot" in the list.
Right-click on its name (or click the "..." More options icon next to it).
Select "Remove participant" or similar. This will eject Otter.ai from the current meeting.
Sub-heading: Removing via Otter.ai's Conversation Controls
Open your Otter.ai application or the web interface.
Navigate to "My Conversations" and select the conversation that is currently being recorded by OtterPilot.
In the control playback bar, you should see a "Stop recording" or "Stop OtterPilot" button. Click this.
Confirm the removal when prompted.
Step 3: Uninstalling the Otter.ai App from Microsoft Teams
QuickTip: Slowing down makes content clearer.
This step removes the Otter.ai application from your Teams environment, preventing it from being easily added back or interacting with your Teams data.
Sub-heading: Removing from the Teams 'Apps' Section
Open your Microsoft Teams desktop application or the web version.
On the left-hand sidebar, locate and click on "Apps" (it might be represented by a puzzle piece icon).
On the "Apps" page, you might see a "Manage your apps" link at the bottom, or you can simply search for "Otter.ai" in the search bar at the top.
Once you find Otter.ai in your list of installed apps, click on the "..." (More options) icon next to it.
Select "Uninstall" or "Remove."
Confirm the uninstallation when prompted. This will remove the bot from your personal Teams environment.
Sub-heading: Removing from a Specific Team or Chat (if previously added)
If Otter.ai was added to a specific Team channel or private chat, you might need to remove it from there as well.
For a Team: Go to the desired Team, click "..." (More options) next to the team name, then "Manage team." Go to the "Apps" tab, find Otter.ai, and click "Remove."
For a Chat: Go to the chat where Otter.ai was added, click "..." (More options) next to the chat name, then "Manage apps." Find Otter.ai and click "Remove."
Step 4: Disconnecting Otter.ai from Your Calendar (Important for Preventing Auto-Joins)
Otter.ai often integrates with your calendar (Outlook, Google Calendar, etc.) to detect and automatically join meetings. Disconnecting this link is crucial.
Sub-heading: Accessing Calendar Integration Settings in Otter.ai
Go back to the Otter.ai website and sign in.
Click on your profile icon and navigate to Account Settings.
Look for an "Apps" or "Integrations" tab or section.
Scroll down to the "Connect calendars & contacts" section.
Sub-heading: Disconnecting Your Calendar
Next to the calendar account you have connected (e.g., Microsoft Calendar, Google Calendar), you will see a "Disconnect" button.
Click "Disconnect."
Verify on your Otter.ai homepage that the calendar is no longer syncing.
Step 5: Revoking Otter.ai's Permissions in Azure Active Directory (For Organizational Control)
If you are an administrator, or if Otter.ai was installed with broader organizational permissions, you might need to revoke its access at a deeper level within Azure Active Directory (now Microsoft Entra ID). This is a more advanced step for IT admins.
Sub-heading: Accessing Enterprise Applications in Azure AD
Log in to the Microsoft Entra admin center (formerly Azure Active Directory).
Navigate to "Enterprise applications."
Search for "Otter.ai" in the list of applications.
Sub-heading: Disabling Sign-in and Revoking User Access
Click on the Otter.ai application to open its settings.
Go to "Properties" and toggle "Enabled for users to sign-in?" to "No" or "Off."
Under "Users and groups," review and remove any users who have access to the application.
Optional: You can also configure Permission policies in the Teams Admin Center (under Teams apps > Permission policies) to specifically block Otter.ai and prevent users from adding new apps without approval.
Step 6: Checking for Browser Extensions (If Applicable)
If you've ever used Otter.ai via a browser extension (for Chrome, Edge, etc.), it's a good idea to remove that too, as it might try to interact with web-based meeting platforms.
Sub-heading: Managing Browser Extensions
Open your web browser (Chrome, Edge, Firefox, etc.).
Go to your browser's extensions management page. (Usually found by clicking the puzzle piece icon, then "Manage extensions," or through the browser's settings menu.)
Locate the Otter.ai extension.
Remove or disable the extension.
Step 7: Considering Account Deletion (Optional, but Thorough)
Tip: A slow skim is better than a rushed read.
If you no longer plan to use Otter.ai at all, deleting your account ensures all your data is removed from their servers.
Sub-heading: Initiating Otter.ai Account Deletion
Sign in to your Otter.ai account on their website.
Go to Account Settings.
Under the "General" tab, look for the "Delete account" option (it's often at the very bottom).
Follow the prompts, which will likely involve entering your password to confirm.
Important Note: If you have an active paid subscription, you will need to cancel it first and wait for the billing cycle to end before you can delete your account.
By following these steps meticulously, you can effectively uninstall Otter.ai from your Microsoft Teams environment and ensure it no longer interferes with your meetings or data.
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| How To Uninstall Otter Ai From Teams |
10 Related FAQ Questions
Here are some frequently asked questions about managing Otter.ai and similar applications in Microsoft Teams:
How to stop Otter.ai from automatically joining my meetings?
You can stop Otter.ai from auto-joining meetings by logging into your Otter.ai account, going to Account Settings > Meetings/OtterPilot, and toggling off "Auto-join all meetings."
How to remove Otter.ai from a single live Microsoft Teams meeting?
During a live Teams meeting, if you are the host, you can find "Otter.ai" in the participant list, right-click (or click "...") and select "Remove participant."
Tip: Stop when you find something useful.
How to disconnect my calendar from Otter.ai?
Log in to your Otter.ai account, go to Account Settings > Apps/Integrations, and in the "Connect calendars & contacts" section, click "Disconnect" next to your linked calendar.
How to block Otter.ai for all users in my organization?
As an IT administrator, you can block Otter.ai in the Microsoft Teams Admin Center under "Teams apps > Permission policies" or by disabling the application in Azure Active Directory (Enterprise Applications).
How to check if Otter.ai is installed as a browser extension?
Open your web browser's extensions management page (often accessible via a puzzle piece icon or through the browser's settings menu) and look for the Otter.ai extension to remove or disable it.
How to delete my Otter.ai account entirely?
Log in to your Otter.ai account on their website, go to Account Settings > General, and find the "Delete account" option. Remember to cancel any active subscriptions first.
Tip: Read at your natural pace.
How to prevent any unknown AI bots from joining Teams meetings?
Enable security verification for anonymous participants in the Teams Admin Center, configure meeting lobby settings to require manual admission, and block external domains associated with unwanted bots.
How to manage app permissions for third-party integrations in Microsoft Teams?
Teams administrators can manage app permissions and policies in the Microsoft Teams Admin Center under "Teams apps > Manage apps" and "Permission policies."
How to see which apps are connected to my Microsoft 365 account?
You can view connected apps in your Microsoft 365 account settings, often under security or privacy settings, or within Azure Active Directory for enterprise applications.
How to re-add Otter.ai to Microsoft Teams if I change my mind?
You can re-add Otter.ai by going to the "Apps" section in Microsoft Teams, searching for "Otter.ai," and clicking "Add" or "Install." You will then likely need to re-enable auto-join and calendar syncing in your Otter.ai account.
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