Despite the advancements in technology, there may arise occasions where the need to send or receive a fax remains. Certain industries, such as legal, healthcare, financial, and government, still rely heavily on fax machines.
This can be attributed to the higher levels of security offered by fax compared to the vulnerabilities of email. Fortunately, the convenience of handling your fax needs through a mobile app is available. Continue reading for ways to use your iPhone or iPad to send and receive faxes.
What is the value of a fax in today's world?
Despite the rise of messaging apps and email, faxing remains a prominent means of communication. Businesses worldwide, especially in the United States, Japan, and Germany, continue to utilize fax for its security and reliability, especially when it comes to transmitting documents requiring signatures.
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Faxing, officially recognized for legal purposes in the late 1980s and early 1990s, enjoys widespread acceptance. Although the Electronic Signatures Act of 2000 grants digital signatures similar legal weight, their acceptance is not as prevalent.
Additionally, faxing provides the reassurance of confirmation of receipt, a feature often absent in other forms of communication like email.
Believe it or not, faxing is still regarded as a quick and convenient method for document exchange. The only change is that the need for traditional fax machines has been eliminated. Thanks to a myriad of iPhone fax solutions, you can easily send and receive faxes over the internet using your iPhone or computer.
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Is it safe to use digital fax?
Using an online fax service ensures complete privacy protection while transmitting documents worldwide. This secure communication method relies on digital networks and standard internet protocols (TCPIP) to transmit encrypted data packets across international boundaries, maximizing privacy.
Modern fax apps and cloud-based solutions have revolutionized privacy and security measures. When receiving faxes, files are stored locally on your device until accessed, eliminating the need for online service providers to retain the original document once it's successfully downloaded by the intended recipient.
Online fax providers only keep copies of files on their servers if you require sending or downloading for as long as necessary. In some cases, files are promptly deleted after being downloaded through an app or web browser. Rest assured, unauthorized access to your information is not a concern.
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Faxing from iOS devices - Instructions
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Several iPhone apps can send a fax but beware: Even if the app is free, there is generally a fee required to send a fax with the app you choose. There are quite a few similar fax apps out there, but the devil is in the details. If you are interested in our selection of a secure fax app, then it is a secure fax from iPhone from IT Research. This application was suitable since the priority was on iPhone document security. All documents are stored in an encrypted archive; no one from the outside can read them. Plus it has a convenient scanner, fast file import, and a simple history of sending and receiving. In a couple of taps, you can add an electronic signature.
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Whatever encrypted fax service you choose, the procedure for sending documents will look approximately identical. Here are the general instructions:
- To get started, head over to the App Store and install the application. If this is the first time you're using the app, you'll need to sign up for the service by tapping on Continue and confirming the Basic Monthly subscription.
- No need to worry about having your fax number, as you can skip the offer to get a number for now.
- Next, connect to your existing account or enter your email address and tap on Continue. On the home page, simply tap on Create a Fax.
- Provide the recipient details, including the fax number you're sending the fax to, the recipient's name, and the fax subject.
- You can now choose the preferred option for adding your document: You can scan a document, enter text manually, send an email you have stored, or import a file. You can add a file from the gallery or cloud storage, but the original must first be downloaded to the device.
- Feel free to keep adding pages to the fax by tapping on Scan or Add Document again. Each attachment can be a different type of document.
- Once you're ready, tap on Send to initiate the fax.
Final Thoughts
Since the heyday of faxing, communications technologies have advanced. However, this doesn't mean we should completely abandon faxing—though it's perfectly fine to dispose of your fax machine at an electronic recycling center. Instead, we can embrace modern alternatives like iPhones, iPads, web browsers, and mobile devices to keep faxing alive. We should!
Every year, tens of millions of faxes are still sent, and for good reasons—it offers security and cost-effectiveness. What's not to love? With mobile fax security and flexibility, your teams can be productive without being tied to their desks. You can manage all office communications from your iPhone and tap into the enduring power of sending faxes once again.
