You've Got a New Hire! Now Don't Panic About Reporting Them (Probably)
Congratulations! You've just brought on a fantastic new employee to your amazing Washington state business. They're a whirlwind of energy (in a good way, we hope) and have ideas that'll make your company soar. But hold on a sec, there's a little administrative hurdle to jump before they can unleash their awesomeness on the world.
Yes, we're talking about New Hire Reporting. Don't worry, it's not as scary as it sounds. It's actually a way for the state to, well, know who's working where. This helps them with things like child support enforcement and keeping unemployment benefits on the up and up. You're basically helping the state be a responsible adult (you're welcome, Washington).
QuickTip: Keep a notepad handy.
So, how do you report your new superstar?
Tip: Break it down — section by section.
There are a few ways to tackle this bureaucratic beast, and we'll break them down for you:
Tip: Don’t just scroll to the end — the middle counts too.
The Online Overachiever: This is the state's preferred method. Head over to the Secure Access Washington (SAW) website [insert dramatic music]. It's like filing your taxes, but hopefully less soul-crushing. You'll need some basic employee info, so have that handy.
The Fax Fanatic: Yes, faxing is still a thing for new hire reporting! Dust off that old machine (or find a friend with one) and send over the required info using a W-4 form, printout, or the New Hire Reporting Form (DSHS form 18-463). Faxing might feel retro, but hey, at least you're not using carrier pigeons.
The Phone Phinalist: Not a typing whiz or a fax enthusiast? No problem! Call the Employer Relations Team at 1-800-562-0479. They'll walk you through the process over the phone. Just be prepared for some potentially epic hold music.
Important Tidbit: You've got 20 days from your new hire's first day of work to report them. Don't be that friend who waits until the last minute – get it done early and avoid any unnecessary stress.
QuickTip: Repeat difficult lines until they’re clear.
Now, onto the fun part: spreading the good news! Welcome your new employee with open arms (and maybe a fun office prank, but that's a story for another time).
 |
| How Do I Report New Hires In Washington State |
FAQs for the Reporting Renegades:
- How much information do I need to report? Basic stuff like employee name, Social Security number, hire date, and your business information.
- What if I rehire someone? Only report them if it's been more than 60 days since they last worked for you.
- Is there a penalty for late reporting? Yep, there can be fines. Don't risk it – be a timely reporter!
- I have more questions! Who can I ask? The Washington State Department of Social and Health Services (https://www.dshs.wa.gov/esa/division-child-support/new-hire-reporting) has a wealth of info on their website.
- Can I offer my new hire a celebratory beverage after this reporting business is done? Absolutely! Cheers to your new team member and a job well done (on both the hiring and reporting fronts).
 |
