So you're saying goodbye to the Buckeye State... and your employer withholding account?
Listen, we've all been there. Maybe you're chasing sunshine and beaches in Florida (don't forget the sunscreen!), or perhaps you've answered the call of the mountains in Colorado (watch out for bears!). Whatever your reason for leaving Ohio, chances are you won't need your employer withholding account anymore. But before you toss it in a dusty box labeled "Things I Don't Need Anymore" (next to that Tamagotchi you swear will work again someday), there are a few things to sort out.
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| How Do I Close My Ohio Employer Withholding Account |
Closing the Curtain on Withholding (Without the Drama)
Fear not, former Ohio employer! Closing your withholding account is a breeze, easier than surviving a winter in Cleveland without a good pair of mittens. Here's what you need to do:
Gather your things (virtually): You'll need your Ohio Business Gateway login and your Federal Employer Identification Number (FEIN). This FEIN is like your social security number for your business, so keep it handy!
Head to the Ohio Business Gateway: This is your one-stop shop for all things Ohio business tax. Log in and find the Ohio Business Account Update Form.
Fill 'er up (but not with gas prices): This form is pretty straightforward. Just mark the box that says "Cancel Withholding Account" and enter the last date you paid your employees.
Pro Tip: Filing your final Ohio IT 941, Employer's Annual Reconciliation, online through the Ohio Business Gateway can also help close your account. Just be sure to select the "Cancel Withholding Account" option while you're there.
Don't Forget the Fine Print (But It's Not That Fine)
Make sure you've filed all your tax returns and paid any outstanding balances before closing your account. The state of Ohio doesn't like to say goodbye to folks who owe them money.
Keep copies of everything! This includes your completed forms and any confirmation documents you receive from the state. You never know when a little paperwork might come in handy.
"How To" FAQs for the Closing Connoisseur:
How to find my Ohio Business Gateway login? If you've forgotten your login information, head to the Ohio Business Gateway website and look for the "Forgot Login or Password?" link.
How to find my FEIN? If you've misplaced your FEIN, you can retrieve it from the IRS website or by calling the IRS Business & Self-Employed Customer Service line.
What if I don't have access to the Ohio Business Gateway? If you're completely locked out, you can contact the Ohio Department of Taxation for assistance.
Do I need to do anything else to close my business in Ohio? Closing your withholding account is just one step. You may also need to file various forms with the Ohio Secretary of State and other agencies. Check out the Ohio.gov website for a complete guide to closing your business.
Should I consult a tax professional? While closing your withholding account is a simple process, a tax professional can help ensure you've crossed all your T's and dotted all your I's.
There you have it! With these steps, closing your Ohio employer withholding account will be a walk in the park (much easier than navigating rush hour traffic on I-71, that's for sure). Now go forth and conquer your next adventure, wherever it may take you!
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