You've booked your Southwest flight, bags are packed, and you're ready for your adventure! But then that familiar thought creeps in: When can I actually check in to get the best possible boarding position? It's a common question, and for good reason, especially with Southwest's unique open seating policy. Getting that coveted "A" group position can make all the difference in your flight experience.
So, let's dive deep into the world of Southwest Airlines check-in and equip you with everything you need to know to snag that prime spot!
Understanding Southwest's Boarding Philosophy: The Key to Early Check-in
Before we get into the "how-to," it's crucial to understand why check-in time matters so much with Southwest. Unlike many other airlines that assign specific seats when you book, Southwest operates on a first-come, first-served boarding system. This means your boarding position directly impacts your ability to choose your preferred seat – whether that's a window, an aisle, or sitting next to your travel companions.
When you check in, you'll be assigned a boarding group (A, B, or C) and a number within that group (1-60+). The earlier you check in, the lower your number, and thus, the earlier you board. Simple, right? But mastering this simple concept can save you from the dreaded middle seat scramble!
Step 1: Mark Your Calendar! The 24-Hour Rule is Your Best Friend
Alright, are you ready to become a Southwest check-in master? Here's the absolute most important rule:
Southwest Airlines' online check-in officially opens 24 hours before your flight's scheduled departure time.
Yes, exactly 24 hours. Not 24 hours and one minute, not 23 hours and 59 minutes. Precisely 24 hours. This applies to both domestic and international flights.
Why is this so important? Because your boarding position is largely determined by when you check in relative to other passengers on your flight. The sooner you check in at that 24-hour mark, the better your chances of securing a desirable A-group boarding position.
Sub-heading: Setting a Reminder is Crucial
Seriously, set an alarm! Whether it's on your phone, a calendar reminder, or a good old-fashioned sticky note, make sure you know exactly when that 24-hour window opens. For example, if your flight departs at 3:00 PM on a Saturday, you can check in starting at 3:00 PM on Friday. Don't be late! Even a few minutes can make a difference in a full flight.
Step 2: Choosing Your Check-in Method
Southwest offers a few convenient ways to check in. Choose the one that works best for you:
Sub-heading: The Southwest Airlines App (Highly Recommended!)
This is, hands down, the most efficient and popular way to check in.
Download the App: If you haven't already, download the official Southwest Airlines app for your smartphone (available on iOS and Android).
Have Your Info Ready: A minute or two before the 24-hour mark, open the app. You'll need your confirmation number (a 6-digit alphanumeric code from your booking) and your last name. You can also log in with your Rapid Rewards number if you have one.
Be Quick and Precise: As soon as the clock hits that 24-hour mark, hit the "Check In" button. The app is generally very responsive.
Get Your Mobile Boarding Pass: Once checked in, you'll receive your boarding group and position. You can then access your mobile boarding pass directly within the app, add it to your digital wallet (Apple Wallet, Google Pay), or have it emailed/texted to you. This is incredibly convenient as you won't need a physical boarding pass.
Sub-heading: Southwest.com (Desktop/Mobile Web)
If you prefer using a computer or don't have the app, the Southwest website is another great option.
Navigate to the Check-in Page: Go to Southwest.com and look for the "Check In" tab or link.
Enter Your Details: Similar to the app, you'll need your confirmation number and last name.
Submit at the Right Time: Just like with the app, be ready to hit submit precisely at the 24-hour mark.
Print or Save: You can then print your boarding pass at home or save it as a PDF to your device.
Sub-heading: Airport Self-Service Kiosk (Less Ideal for Priority)
While you can check in at an airport self-service kiosk, this method generally won't secure you the best boarding position. By the time you arrive at the airport, many other passengers will have already checked in online or via the app.
Locate a Kiosk: Find a Southwest self-service kiosk at the airport.
Scan or Enter Info: Follow the on-screen prompts, usually involving scanning your ID or entering your confirmation number.
Print Boarding Pass: The kiosk will print your boarding pass.
Sub-heading: Airport Ticket Counter (Least Ideal for Priority)
Checking in at the ticket counter with a Southwest agent is the least advisable option if you're aiming for an early boarding position. This method is best reserved for those with special circumstances, checked baggage, or if all other options have failed.
Step 3: Understanding Boarding Positions and Groups
Once you've successfully checked in, you'll be assigned a boarding group (A, B, or C) and a number (1-60+).
Group A (A1-A60): These are the prime boarding positions. Passengers in Group A board first, giving them the widest selection of seats and overhead bin space.
Group B (B1-B60): This is the middle group. You'll still likely find a window or aisle seat, but your options might be more limited, especially on full flights.
Group C (C1-C60+): This is the last group to board. You'll likely be choosing from remaining middle seats, and overhead bin space might be tight.
Remember: The goal of early check-in is to get as close to A1 as possible!
Step 4: Enhancing Your Chances: EarlyBird Check-In
For those who want to avoid the 24-hour check-in rush and guarantee an earlier boarding position, Southwest offers a paid option called EarlyBird Check-In.
Sub-heading: What is EarlyBird Check-In?
EarlyBird Check-In is a service that automatically checks you in and assigns you a boarding position 36 hours before your flight's scheduled departure. This is 12 hours before general check-in opens, giving you a significant advantage.
Sub-heading: Cost and Availability
Cost: EarlyBird Check-In typically starts at $15 per person, per one-way flight and can vary up to $99 depending on the route and demand. You'll need to purchase it for each leg of a roundtrip journey if desired.
Availability: EarlyBird Check-In is subject to availability. It's wise to purchase it as soon as possible, ideally at the time of booking, as it can sell out, especially on popular routes. You can usually add it to an existing reservation up to 36 hours before your flight's departure.
Sub-heading: Is EarlyBird Check-In Worth It?
This depends entirely on your travel preferences and priorities:
Yes, if:
You must have a window or aisle seat.
You're traveling with companions and want to guarantee sitting together (especially important for families, though Southwest does offer Family Boarding).
You have a carry-on and want early access to overhead bin space.
You simply want to avoid the stress of checking in exactly 24 hours prior.
You're on a popular route or during peak travel times.
No, if:
You're indifferent to your seat choice.
You're checking a bag and don't care about overhead bin space.
You're willing to set an alarm and check in precisely at the 24-hour mark.
You're an A-List or A-List Preferred Rapid Rewards member (they get automatic check-in at 36 hours).
You've purchased a Business Select fare (they get the first 15 boarding positions, A1-A15).
Step 5: Other Ways to Get a Better Boarding Position
Beyond the 24-hour check-in and EarlyBird, there are a few other avenues for securing a better boarding spot:
Sub-heading: Business Select Fares
If you've purchased a Business Select fare, you're guaranteed to be in the A1-A15 boarding group. This is Southwest's highest tier fare and comes with various benefits, including premium boarding.
Sub-heading: A-List and A-List Preferred Status
Loyal Southwest flyers who achieve A-List or A-List Preferred status through their Rapid Rewards program automatically receive an assigned boarding position 36 hours prior to departure, similar to EarlyBird Check-In, but for free on all their flights. This is a fantastic perk for frequent travelers.
Sub-heading: Upgraded Boarding
If EarlyBird Check-In isn't available or you decide last minute you want a better spot, you might be able to purchase Upgraded Boarding at the gate or ticket counter on the day of departure. This allows you to purchase a spot in the A1-A15 boarding group (if available). The cost for Upgraded Boarding typically starts at $30 per person, per one-way flight.
Sub-heading: Family Boarding
Southwest offers "Family Boarding" for families traveling with a child aged six years or younger. This occurs after the "A" group has boarded and before the "B" group begins boarding. This can be a lifesaver for parents ensuring they can sit together with their young children, regardless of their original assigned boarding position. Up to two adults traveling with the child may board during Family Boarding.
Final Considerations for a Smooth Southwest Check-in
International Flights: For international travel, you must verify your passport with a Southwest agent at the ticket counter or a self-service kiosk at least 60 minutes prior to your scheduled departure. Even if you check in online, this step is mandatory.
Checked Baggage: If you have checked bags, remember that while you can check in online 24 hours in advance, you'll still need to drop your bags at the ticket counter or curbside check-in before the bag drop-off deadline (typically 40 minutes for domestic, 60 minutes for international, but check your specific airport's recommendations).
No-Show Policy: Be aware of Southwest's no-show policy. If you don't cancel your reservation at least 10 minutes prior to departure and don't board the flight, your funds (for Wanna Get Away and Wanna Get Away Plus fares) or points (for reward travel) may be forfeited.
By understanding these steps and options, you'll be well-equipped to navigate the Southwest check-in process like a pro and greatly improve your chances of getting the boarding position you desire! Happy travels!
Frequently Asked Questions (FAQs)
How to check in for a Southwest flight online?
Go to Southwest.com or use the Southwest Airlines app. Enter your confirmation number and last name, then follow the prompts to complete your check-in and retrieve your boarding pass.
How to get the best boarding position on Southwest?
Check in exactly 24 hours before your flight's scheduled departure time using the Southwest app or website. Alternatively, purchase EarlyBird Check-In, buy a Business Select fare, or achieve A-List/A-List Preferred status.
How to purchase EarlyBird Check-In for Southwest?
You can purchase EarlyBird Check-In during the booking process on Southwest.com or add it to an existing reservation via the "Manage Reservations" section up to 36 hours before departure, subject to availability.
How to know my boarding group and position on Southwest?
Your boarding group (A, B, or C) and position (1-60+) will be displayed on your boarding pass once you have successfully checked in.
How to change my seat after checking in on Southwest?
Southwest does not have assigned seats. Your boarding position determines when you board, and once on the plane, you choose any available open seat. You cannot "change" your seat after checking in as one wasn't assigned in the first place.
How to check in for a Southwest international flight?
You can check in online 24 hours prior, just like domestic flights. However, you must present your passport and other required international travel documents to a Southwest agent at the airport ticket counter or a self-service kiosk at least 60 minutes before departure for verification.
How to use Family Boarding on Southwest?
If you are traveling with a child aged six years or younger, you can board during Family Boarding, which occurs after the A group has boarded and before the B group. No prior arrangement is needed; just listen for the announcement at the gate.
How to check in baggage after checking in online for Southwest?
After checking in online, you will take your luggage to the Southwest ticket counter or curbside check-in at the airport. They will tag your bags and send them through. Be sure to arrive before the bag drop-off deadline.
How to get a mobile boarding pass for Southwest?
After checking in via the Southwest app, you can view your mobile boarding pass directly in the app, save it to your phone's digital wallet (Apple Wallet, Google Pay), or choose to have it sent to you via email or text message.
How to use Upgraded Boarding on Southwest?
Upgraded Boarding can be purchased on the day of departure at the airport ticket counter or gate, if available. It allows you to secure an A1-A15 boarding position.
