Do you dread that moment at the Southwest Airlines gate? The one where you see people with "A" group boarding passes strolling confidently onto the plane, while you're holding a "C" and envisioning yourself in a middle seat by the lavatory? Let's fix that! Southwest's unique open-seating policy means your boarding position is paramount. A better boarding position equals more choices for seats (window, aisle, exit row!) and guaranteed overhead bin space for your carry-on. This comprehensive guide will equip you with the knowledge and strategies to significantly improve your Southwest boarding experience.
Navigating the Southwest Boarding System: Understanding the Basics
Before we dive into the "how-to," let's ensure we're all on the same page about how Southwest's boarding process works. Unlike most airlines that assign specific seats, Southwest utilizes a first-come, first-served approach for seat selection, but with a highly structured boarding order.
The A, B, C Groups and Numbered Positions
Upon checking in for your flight, you'll be assigned a boarding group (A, B, or C) and a position (1-60+).
Group A boards first, followed by Group B, and then Group C.
Within each group, you board in numerical order. So, A1 boards before A2, B1 before B2, and so on.
Your goal, therefore, is to secure an "A" group boarding pass, and ideally, a lower number within that group (A1-A15 being the holy grail).
The Importance of Check-in Time
For most passengers, your boarding position is primarily determined by when you check in for your flight. Southwest allows check-in exactly 24 hours before your flight's scheduled departure time. The earlier you check in, the better your chances of getting a coveted A group position.
Step 1: Embrace the Power of the 24-Hour Check-in Alarm!
This is arguably the most crucial step for the average Southwest flyer. Are you ready to set a reminder that could dramatically improve your flight experience?
How to do it:
Identify your flight's departure time: Look at your reservation details.
Set an alarm for exactly 24 hours prior: For example, if your flight departs at 3:00 PM on a Saturday, set an alarm for 3:00 PM on Friday.
Set a secondary alarm (optional but recommended): Give yourself a 5-minute buffer before the 24-hour mark, just in case you're a little distracted.
Use the Southwest Airlines app or website: At the exact moment your alarm goes off, open the app or website and hit that check-in button. Have your confirmation number and last name ready to go.
Why this works: The system assigns boarding positions based on the timestamp of your check-in. Being among the first to check in when the window opens gives you the best possible natural boarding position.
Step 2: Consider Investing in EarlyBird Check-In (For Convenience)
If you value convenience and don't want the stress of a 24-hour check-in dash, EarlyBird Check-In is your go-to option.
What is EarlyBird Check-In?
EarlyBird Check-In is a paid service that automatically checks you in for your flight before the traditional 24-hour check-in window opens. Southwest assigns your boarding position 36 hours prior to departure for EarlyBird customers.
Benefits of EarlyBird Check-In:
Guaranteed earlier boarding position: While it doesn't guarantee an A1-A15 spot, it significantly increases your chances of getting an A or early B boarding position.
Peace of mind: No need to set alarms or worry about missing the 24-hour window.
Better seat selection: An earlier boarding position means more available seats (window, aisle) and more overhead bin space.
How to purchase EarlyBird Check-In:
During booking: You can add EarlyBird Check-In as an option when you initially purchase your flight on Southwest.com.
After booking: If you've already booked your flight, you can add EarlyBird Check-In to your existing reservation via the "Change/Cancel" option on the Southwest website or app, or by calling customer service.
Cost: The price varies depending on the flight, typically ranging from $15 to $25 per one-way flight per person.
Important Note: EarlyBird Check-In is included with Anytime fares and is a benefit for A-List/A-List Preferred members (more on that next!).
Step 3: Leverage Elite Status (For Frequent Flyers)
For the loyal Southwest flyers, achieving elite status offers significant boarding advantages.
Southwest A-List and A-List Preferred Status
Southwest's Rapid Rewards program offers two elite tiers: A-List and A-List Preferred. These statuses come with a host of benefits, including priority boarding.
Benefits of A-List/A-List Preferred:
Automatic Boarding Position: A-List and A-List Preferred members, along with everyone on their reservation, automatically receive an earlier boarding position 36 hours prior to departure. This is similar to EarlyBird Check-In, but it's a complimentary benefit.
Priority Lane Access: Dedicated check-in and security lines at the airport.
Earn Bonus Points: Accumulate Rapid Rewards points faster.
Free Wi-Fi (A-List Preferred): An added perk for the highest tier.
How to earn A-List status:
Fly 20 qualifying one-way flights or earn 35,000 tier qualifying points in a calendar year.
How to earn A-List Preferred status:
Fly 40 qualifying one-way flights or earn 70,000 tier qualifying points in a calendar year.
Consider a Southwest credit card: Some Southwest Rapid Rewards credit cards offer benefits that can help you earn tier qualifying points or even come with complimentary EarlyBird Check-In credits, making elite status more attainable.
Step 4: Purchase Upgraded Boarding at the Gate (The Last-Minute Power Move)
Sometimes, despite your best efforts, you might still end up with a less-than-ideal boarding position. This is where Upgraded Boarding comes in.
What is Upgraded Boarding?
Upgraded Boarding allows you to purchase a guaranteed A1-A15 boarding position on the day of travel, if available.
Benefits of Upgraded Boarding:
Top-tier boarding position: You'll be among the very first to board the plane, securing your preferred seat (window, aisle, or even an exit row, if you're eligible).
Guaranteed overhead bin space: No more fighting for space for your carry-on.
How to purchase Upgraded Boarding:
At the airport: Visit the Southwest Airlines check-in counter or the gate desk on the day of your flight.
Via the Southwest app: You can often purchase Upgraded Boarding through the Southwest app within 24 hours of departure, depending on availability.
Cost: The price typically ranges from $30-$80 per segment, depending on the route and demand. It's a non-refundable purchase.
When to consider it: If having a specific seat or overhead bin space is absolutely critical to your comfort, and you didn't get a good position through other means, Upgraded Boarding is your best bet.
Step 5: Utilize Family Boarding (If Applicable)
Traveling with little ones? Southwest offers a dedicated Family Boarding period that can be a game-changer for parents.
Southwest's Family Boarding Policy:
Who qualifies: Up to two adults traveling with a child six years old or younger.
When it occurs: Family Boarding takes place after the "A" group has boarded and before the "B" group begins boarding. This means you'll still get on the plane relatively early, ensuring you can find seats together.
How to use Family Boarding:
Simply listen for the gate agent's announcement for Family Boarding.
Proceed to the boarding area with your qualifying child(ren) and up to two accompanying adults.
Important: If you and your child already have "A" boarding passes, board in your assigned positions rather than waiting for Family Boarding.
Step 6: Explore Preboarding and Special Assistance (If Needed)
Southwest provides preboarding for passengers with specific needs, ensuring a comfortable and smooth boarding experience.
Who Qualifies for Preboarding:
Customers with disabilities who need a specific seat to accommodate a disability.
Customers who need assistance boarding the aircraft.
Customers who need to stow an assistive device.
How to request Preboarding:
Speak with a Southwest Customer Service Agent at the ticket counter or the departure gate.
They will ask a few questions to determine if you qualify.
If eligible, you'll receive a new boarding pass marked with "PRBD."
Note: You cannot occupy an exit row seat if you preboard. One travel companion may preboard with you.
"Extra Time" Boarding:
Customers with disabilities who simply need a little extra time to board or be seated (but don't qualify for full preboarding) may board between the "A" and "B" groups, before Family Boarding.
Request this accommodation from a Customer Service Agent at the ticket counter or departure gate, and you'll receive a boarding pass marked with "XT."
Step 7: Smart Packing and Gate Strategy
Even with a great boarding position, a few smart moves can enhance your overall experience.
Sub-heading: Efficient Carry-on Packing
Be mindful of size limits: Southwest allows one carry-on bag (24" L x 16" W x 10" H) and one personal item (that fits under the seat). Ensure your bags meet these dimensions to avoid gate-checking.
Consolidate when possible: The less you have to juggle, the easier boarding will be.
Keep essentials accessible: Boarding passes, ID, headphones, snacks, and anything you'll need during the flight should be easily reachable without rummaging.
Sub-heading: Gate Area Awareness
Arrive at the gate early: This gives you time to assess the situation, locate your boarding line, and if needed, inquire about Upgraded Boarding.
Pay attention to announcements: Gate agents will call out boarding groups, family boarding, and any other relevant information.
Line up proactively: Once your group is called, find your numbered position in the boarding lanes promptly. Don't wait until the last minute.
Conclusion
Mastering the Southwest boarding process is all about strategy and timing. By understanding the system and proactively utilizing the various options available, you can transform your boarding experience from a potential scramble for a middle seat into a smooth, stress-free stroll to your preferred spot on the plane. Remember, a little preparation goes a long way in ensuring a comfortable and enjoyable journey with Southwest Airlines!
10 Related FAQ Questions
How to get an A boarding pass on Southwest Airlines?
To get an A boarding pass, your best bet is to check in exactly 24 hours before your flight's scheduled departure, purchase EarlyBird Check-In (which checks you in automatically 36 hours prior), or have A-List/A-List Preferred elite status which also provides automatic early check-in.
How to purchase EarlyBird Check-In for Southwest Airlines?
You can purchase EarlyBird Check-In when you initially book your flight on Southwest.com, or add it to an existing reservation online, through the Southwest app, or by calling customer service.
How to upgrade my boarding position at the Southwest gate?
You can purchase Upgraded Boarding at the Southwest Airlines check-in counter or the gate desk on the day of your flight, if available. This secures an A1-A15 position.
How to board Southwest Airlines with a child?
If you're traveling with a child six years old or younger, you can utilize Family Boarding, which occurs after the "A" group has boarded and before the "B" group begins boarding. Up to two adults can board with the child.
How to preboard on Southwest Airlines for special assistance?
If you have a disability and need a specific seat, assistance boarding, or to stow an assistive device, speak with a Southwest Customer Service Agent at the ticket counter or gate to request preboarding.
How to check in for a Southwest flight online?
You can check in for your Southwest flight online via Southwest.com or the Southwest Airlines app starting exactly 24 hours before your flight's scheduled departure.
How to find my boarding group and position on Southwest?
Your boarding group (A, B, or C) and position (e.g., A35) will be displayed on your boarding pass after you check in for your flight.
How to know if EarlyBird Check-In is worth it?
EarlyBird Check-In is often worth it if you value convenience, want to ensure an earlier boarding position without setting an alarm, or if you're on a full flight and want a better chance at a window/aisle seat and overhead bin space.
How to use Southwest A-List status for better boarding?
If you have A-List or A-List Preferred status, Southwest will automatically reserve your boarding position 36 hours prior to your flight, granting you an earlier position without needing to manually check-in at the 24-hour mark.
How to avoid a middle seat on Southwest Airlines?
To avoid a middle seat, aim for the best possible boarding position by checking in exactly 24 hours prior, purchasing EarlyBird Check-In, or opting for Upgraded Boarding at the gate. The earlier you board, the more seat choices you'll have.
