Ready to take a significant step in your financial journey in the U.S.? If you've been using an Individual Taxpayer Identification Number (ITIN) for tax purposes and have recently obtained a Social Security Number (SSN), it's crucial to update your records with the IRS. This guide will walk you through the process of changing your ITIN to an SSN with the IRS, ensuring your tax records are accurate and you can access all the benefits you're entitled to.
Why the Change Matters: ITIN vs. SSN
Before we dive into the "how-to," let's quickly understand why this transition is so important.
- ITIN (Individual Taxpayer Identification Number): This is a tax processing number issued by the IRS to individuals who are required to have a U.S. taxpayer identification number but do not have, and are not eligible to obtain,
an SSN. It's solely for tax purposes. - SSN (Social Security Number): Issued by the Social Security Administration (SSA), an SSN is a unique identifier used for tracking earnings, processing tax returns, and accessing Social Security benefits, among other things. It signifies legal authorization to work in the U.S. and opens up a wider range of financial and governmental opportunities.
Once you have an SSN, it's imperative to stop using your ITIN for tax purposes and notify the IRS. Continuing to use both or not notifying the IRS can lead to mismatched records, delayed refunds, and potential complications with your tax filings and benefits.
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| How To Change Itin To Ssn With Irs Online |
Your Step-by-Step Guide to Changing ITIN to SSN with the IRS
The process of changing your ITIN to an SSN with the IRS primarily involves notifying them of your new SSN so they can combine your tax records. While the IRS doesn't have an "online conversion" tool in the sense of a single button to click, you can initiate the update through your IRS online account and then follow up with mail correspondence.
Step 1: Obtain Your Social Security Number (If You Haven't Already!)
Are you absolutely sure you have your SSN in hand? This is the foundational step. You cannot notify the IRS of a change until you possess your official SSN.
Tip: Don’t skim past key examples.
Sub-heading: How to Apply for an SSN
If you don't have an SSN yet, you'll need to apply for one through the Social Security Administration (SSA). This typically applies to individuals who have obtained legal authorization to work in the U.S., such as through a work visa or permanent residency (Green Card).
- Gather Required Documents: You'll need original documents or certified copies to prove your:
- U.S. citizenship or lawful alien status: This could be your U.S. passport, Certificate of Naturalization, Permanent Resident Card (Green Card), or an Employment Authorization Document (EAD/work permit) along with your unexpired foreign passport.
- Age: Such as a birth certificate or passport.
- Identity: A driver's license, state-issued non-driver ID card, or passport.
- Complete Form SS-5: This is the "Application for a Social Security Card." You can find this form on the SSA website.
- Submit Your Application: You can apply for an SSN by mail or in person at a local SSA office.
- Important Note: While some online services may assist with form preparation, the official application for an SSN is handled directly by the SSA.
- Wait for Your SSN: The SSA typically mails the Social Security card within three to six weeks from the date of application.
Step 2: Access or Create Your IRS Online Account
This is where you can begin the "online" part of the process, though it's more about updating your information than a direct ITIN-to-SSN conversion.
- Visit the Official IRS Website: Go to www.irs.gov. Always ensure you are on the official IRS website to protect your personal information.
- Navigate to IRS Online Account: Look for a section related to "IRS Online Account" or "Sign In/Create Account."
- Log In or Create an Account:
- If you have an existing account: Log in using your credentials.
- If you don't have an account: You'll need to create one. This usually involves providing personal information and going through a multi-factor identity verification process. Be prepared to answer questions about your tax history, financial accounts, or receive a verification code via mail. This verification is crucial for security.
Step 3: Update Your Personal Information with Your New SSN Online
Once logged into your IRS Online Account, you can often update certain personal details.
- Locate "Personal Information" or "Account Profile" Section: Browse through the navigation menu within your IRS online account to find where you can manage your personal details.
- Enter Your New SSN: Look for fields where you can update or add a Taxpayer Identification Number. Carefully input your new SSN.
- Upload Supporting Documentation (If Prompted): The system may prompt you to upload supporting documents, such as a copy of your new Social Security card. Follow the instructions precisely. Ensure the images are clear and legible.
- Save Your Changes: Confirm and save any updates you make. The system should provide a confirmation number or receipt. Keep a record of this confirmation.
Step 4: Formally Notify the IRS by Mail (The Crucial Step!)
While updating your online account is a good start, the IRS explicitly states that you should notify them by mail to ensure all your past tax records under the ITIN are combined with your new SSN. This is the most reliable way to ensure a seamless transition of your tax history.
Tip: Write down what you learned.
Sub-heading: Drafting Your Notification Letter
This letter should be concise but contain all necessary information.
- Your Full Name: Clearly state your complete legal name.
- Mailing Address: Your current mailing address.
- Previous ITIN: Provide your full Individual Taxpayer Identification Number.
- New SSN: Provide your full Social Security Number.
- Affected Tax Years: If you know the specific tax years for which you filed using your ITIN, it's helpful to list them.
- Purpose of the Letter: Clearly state that you have been assigned an SSN and wish to have your tax records combined from your ITIN to your new SSN.
- Supporting Documentation: Crucially, attach copies of the following:
- Your Social Security Card: A clear photocopy of your newly issued SSN card.
- CP565 Notice of ITIN Assignment (if available): This is the official letter from the IRS that assigned you your ITIN. If you have it, include a copy. If not, don't worry, but having it can help.
- Most Recent Tax Return (optional but recommended): A copy of your last tax return filed under your ITIN can help the IRS locate and update your records efficiently.
- Other Supporting Identification (optional): A copy of your driver's license or passport can further verify your identity.
Sub-heading: Where to Send Your Letter
Mail your letter and supporting documents to the IRS address where you previously filed your tax returns. A common address for ITIN-related correspondence is:
Internal Revenue Service
Austin, TX 73301-0057
USA
Always double-check the latest IRS instructions or publications for the most current mailing address, as these can sometimes change.
Sub-heading: Important Considerations for Mailing
- Send Certified Mail with Return Receipt: This provides proof that you sent the letter and that the IRS received it. It's a small investment for peace of mind.
- Keep Copies: Make and keep copies of everything you send to the IRS, including the letter and all attached documents. This is your personal record of the notification.
Step 5: Update Other Records and Monitor
The process doesn't end with notifying the IRS.
Tip: Read in a quiet space for focus.
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- Inform Your Employer: Provide your new SSN to your employer. They will need it for W-2 forms and other tax-related documents.
- Update Financial Institutions: Notify your bank, credit card companies, and other financial institutions of your new SSN. This ensures consistency across your financial records.
- Update Tax Software: If you use tax preparation software, ensure your new SSN is updated for future filings.
- Monitor Your Tax Account: Regularly check your IRS Online Account for updates. The IRS may send correspondence or request additional information. Be prompt in responding to any inquiries.
- Review Tax Transcripts: After a few months, you can request tax transcripts from the IRS to ensure your prior tax information filed under your ITIN has been successfully associated with your new SSN.
Sub-heading: Processing Time
The IRS generally takes four to six weeks to process the update and combine your records, though this can vary, especially during peak tax season. It's advisable to initiate this process well in advance of tax filing deadlines to avoid any delays.
10 Related FAQ Questions: How to...
How to check if my ITIN has expired?
Quick Answer: ITINs expire if they haven't been included on a U.S. federal tax return at least once in the last three consecutive tax years. The IRS also has a schedule for ITIN expiration based on issuance year. You can check the IRS website or refer to your ITIN assignment letter (CP565).
How to apply for a Social Security Number?
Quick Answer: You apply for an SSN through the Social Security Administration (SSA) by completing Form SS-5, Application for a Social Security Card, and providing required documents proving identity, age, and U.S. citizenship or lawful alien status. You can apply by mail or in person at an SSA office.
How to find my ITIN if I've lost the letter?
Quick Answer: You can find your ITIN on previously filed tax returns. If you don't have copies, you can call the IRS ITIN Unit at 1-800-829-1040 for assistance.
Tip: Make mental notes as you go.
How to know if I'm eligible for an SSN?
Quick Answer: You are generally eligible for an SSN if you are a U.S. citizen, a lawful permanent resident, or a non-citizen authorized to work in the U.S. Your immigration status is key to SSN eligibility.
How to update my employer with my new SSN?
Quick Answer: Simply provide your new Social Security card or the SSN to your employer's HR or payroll department. They will update your records to ensure your wages are reported correctly with your SSN.
How to ensure my past earnings are transferred from ITIN to SSN?
Quick Answer: By officially notifying the IRS of your new SSN via mail (as detailed in Step 4), the IRS will combine all your past tax records filed under your ITIN with your new SSN, ensuring your earnings history is accurate.
How to get a copy of my tax return filed with an ITIN?
Quick Answer: You can request a tax transcript from the IRS for free, which shows most line items from your tax return. You can also request a copy of the actual tax return (Form 4506-T) for a fee.
How to update my bank with my new SSN?
Quick Answer: Contact your bank directly. Most banks will require you to visit a branch with your new Social Security card and a valid photo ID to update your account information.
How to avoid delays when changing ITIN to SSN?
Quick Answer: Ensure all documentation is accurate and complete, send your notification letter via certified mail with a return receipt, and respond promptly to any IRS requests for additional information. Submitting well before tax season can also help.
How to get professional help with this process?
Quick Answer: You can consult a tax professional, such as a Certified Public Accountant (CPA) or an Enrolled Agent (EA), who is experienced in U.S. tax matters for individuals with ITINs and SSNs. They can guide you through the process and help prepare necessary documentation.
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