Retrieving your W2 from Academy Sports + Outdoors is usually a straightforward process, whether you're a current or former employee. This guide will walk you through the steps to ensure you get your tax documents efficiently. Let's get started!
Step 1: Determine Your Employment Status
The first thing you need to figure out is whether you're a current employee or a former employee of Academy Sports + Outdoors. The method for accessing your W2 can differ slightly depending on your status.
Current Employees: Your Payroll Portal
If you're still working at Academy Sports + Outdoors, your W2 will most likely be accessible through their internal employee payroll portal. Academy Sports + Outdoors often uses Workday or a similar HR/payroll system like Paycom or UKG (Ultimate Kronos Group).
Former Employees: Special Access or Direct Contact
For former employees, access to the regular employee portal might be limited or require a specific "former employee" login. Don't worry, there are dedicated channels for you too!
Step 2: Accessing Your W2 Online (The Easiest Way)
Academy Sports + Outdoors generally provides W2s electronically through their payroll provider's online portal. This is typically the quickest and most convenient way to get your W2.
For Current Employees:
Log in to Your Employee Portal: If you're a current employee, you should have access to an internal HR or payroll system. Academy Sports + Outdoors has been noted to use Workday. Log in with your employee credentials.
Need help finding the portal? Check with your manager, HR department, or a colleague for the exact URL and login instructions.
Navigate to Tax Documents: Once logged in, look for a section related to Payroll, Tax Documents, W2/Tax Forms, or Pay Stubs. Your W2 should be available for download there.
Download and Save: Download your W2 in PDF format and save it to a secure location on your computer or cloud storage. It's always a good idea to keep a digital copy.
For Former Employees:
Academy Sports + Outdoors has a specific portal for former team members to access pay stubs and W2s.
Visit the Former Team Member Portal: The URL for former employees is often: FormerTeamMember.Academy.com *
Your Login Credentials:
Username: This will typically be your clock-in number or employee ID number.
Password: The common format for the initial password is
Aso-followed by the last six digits of your Social Security Number (SSN). For example, if your SSN ends in 123456, your password would beAso-123456.Important Note: Passwords are case-sensitive.
Reset Your Password (First-Time Login): When you log in for the first time as a former employee, you'll likely be prompted to reset your password. Your new password must:
Be different from your current password or username.
Have a minimum of eight characters.
Include characters that are alphabetic, numeric, and special characters (like #, %, &).
Access and Download: Once logged in, navigate to the section for tax documents (W2s) and download the appropriate year's form.
Step 3: What If You Can't Access the Online Portal?
Sometimes, online access isn't possible, or you might encounter technical difficulties. Don't fret; there are alternative methods.
Sub-heading: Contacting Academy Sports + Outdoors HR/Payroll
This is your primary backup plan if online access fails.
Identify the Right Department: You'll want to reach out to the Human Resources (HR) or Payroll Department at Academy Sports + Outdoors. They are the only ones who can directly provide you with a copy of your W2 or resolve access issues.
How to Contact Them:
Phone: While a direct HR/Payroll phone number for W2 requests isn't widely published, you can try their general customer service line (though they'll likely redirect you): 1-888-922-2336. Be prepared to explain that you're a former employee (or current, if applicable) trying to obtain your W2.
IT Help Desk for Portal Issues: If you're having trouble with the Compass or FormerTeamMember.Academy.com login, you can contact the IT Help Desk at (281) 646-5555. They can assist with password resets or technical glitches related to the portal.
General Email: You can try emailing customerservice@academy.com, but again, they may need to forward your request to the appropriate department. It's better to try and get a direct HR/Payroll contact if possible.
Information to Have Ready: When you contact them, be prepared to provide:
Your full legal name.
Your Social Security Number (SSN) or employee ID.
The year(s) for which you need the W2.
Your current mailing address, in case they need to mail it.
Your dates of employment at Academy Sports + Outdoors.
Be Patient: Depending on their volume of requests, it might take a few business days to receive your W2.
Sub-heading: When All Else Fails: The IRS Can Help! ️
If you've exhausted all options with Academy Sports + Outdoors and still haven't received your W2 by the IRS's typical deadline (usually February 15th for the previous tax year), the Internal Revenue Service (IRS) can assist you.
Contact the IRS: You can call the IRS directly at 1-800-829-1040.
Information to Provide the IRS: When you call, have the following information readily available:
Your name, address, Social Security Number.
Your phone number.
The name and address of Academy Sports + Outdoors.
Their Employer Identification Number (EIN) if you have it (this can sometimes be found on your last pay stub).
The dates you worked for Academy Sports + Outdoors.
An estimate of your wages and federal income tax withheld. This information can often be found on your last pay stub for the year in question.
IRS Action: The IRS will contact Academy Sports + Outdoors on your behalf to request your W2. They will also send you a Form 4852, Substitute for Form W-2, Wage and Tax Statement, or Form 1099-R, Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc. You can use this form to file your tax return if you still haven't received your W2.
Step 4: Securely Receiving and Storing Your W2
Once you obtain your W2, it's crucial to handle it with care due to the sensitive personal and financial information it contains.
Digital Copies: If you download your W2, ensure it's saved in a secure, encrypted location. Avoid emailing it unless absolutely necessary and, even then, use an encrypted method.
Physical Copies: If you receive a physical copy, keep it in a safe place, such as a locked file cabinet or a secure personal safe, along with your other important tax documents.
Review for Accuracy: Always double-check the information on your W2 for accuracy. This includes your name, SSN, employer's EIN, wages, and taxes withheld. If anything looks incorrect, contact Academy Sports + Outdoors payroll department immediately to get it corrected.
Step 5: Filing Your Taxes
With your W2 in hand, you're ready to file your federal and state income taxes!
Use Tax Software or a Professional: Input the information from your W2 into your chosen tax preparation software (like TurboTax, H&R Block, etc.) or provide it to your tax professional.
Deadlines: Remember the tax filing deadline, typically April 15th of the following year, unless it falls on a weekend or holiday.
Frequently Asked Questions (FAQs)
How to get my W2 from Academy Sports if I'm a current employee?
You can usually access your W2 through the internal employee payroll portal, which might be Workday or a similar system. Contact your HR department or manager for login details if you're unsure.
How to get my W2 from Academy Sports if I'm a former employee?
Former employees can typically access their W2s via the dedicated portal at FormerTeamMember.Academy.com. Your username is often your employee ID, and the initial password might be "Aso-" followed by the last six digits of your SSN.
How to reset my password for the Academy Sports former employee portal?
When logging into FormerTeamMember.Academy.com for the first time, you'll be prompted to reset your password. The new password needs to be at least eight characters long and include alphabetic, numeric, and special characters.
How to contact Academy Sports' HR or Payroll department for W2 assistance?
If online access isn't working, you can try calling the IT Help Desk at (281) 646-5555 for portal issues. For general W2 inquiries, you might need to go through their customer service at 1-888-922-2336 and ask to be redirected to payroll or HR.
How to get my W2 if Academy Sports sent it to an old address?
If your W2 was mailed to an old address, contact Academy Sports' payroll department. They may be able to resend it to your updated address or provide digital access.
How to get my W2 if I can't remember my employee ID for Academy Sports?
If you're a former employee and can't recall your employee ID, you'll need to contact Academy Sports' HR or payroll department directly. They can help identify you using your name and Social Security Number.
How to get a W2 from a previous employer like Academy Sports if they are no longer in business?
If Academy Sports + Outdoors were to go out of business (which is not currently the case), you would typically contact the IRS for assistance in obtaining your W2.
How to get a copy of an older W2 from Academy Sports?
The online portals often retain W2s for several past years. If you need a W2 from a year that isn't available online, you'll need to contact Academy Sports' payroll department directly to request an archived copy.
How to file taxes without my W2 from Academy Sports?
While it's always best to have your W2, if you haven't received it by mid-February, you can contact the IRS for assistance. The IRS can contact your employer and, if necessary, provide you with Form 4852, a substitute W2, to file your taxes.
How to keep my W2 safe after I receive it?
Whether digital or physical, keep your W2 in a secure location. Digital copies should be encrypted and stored safely, while physical copies should be kept in a locked file cabinet or safe to protect your sensitive financial information.
