Of course! Let's dive into the world of QuickBooks pricing and help you figure out how much it will cost to get your business finances in order.
How Much is Intuit QuickBooks? A Comprehensive Guide to Pricing in 2025
Hello there! Are you a business owner in Shirpur, Maharashtra, or anywhere else in India, trying to make sense of your finances? Do you find yourself drowning in a sea of invoices, receipts, and spreadsheets? If so, you've probably heard of QuickBooks, the popular accounting software from Intuit. But the big question on your mind is likely, how much does it actually cost?
The answer, as with many business solutions, isn't a simple one-size-fits-all number. It depends on the size of your business, the features you need, and whether you prefer a cloud-based solution or a desktop one. But don't worry, we'll break it down for you, step by step.
Step 1: Discovering Your QuickBooks Identity
First things first, let's figure out which version of QuickBooks is right for you. This is the most crucial step because it directly impacts the price you'll pay.
Are you a freelancer, a contractor, or a solo entrepreneur? If you're a one-person show, you'll likely want a plan designed for self-employed individuals. It's all about tracking income and expenses for tax time.
Do you have a small business with a few employees? If you have a team, manage bills, and need more robust reporting, a small business plan will be your best bet.
Is your business growing and managing inventory or projects? For businesses with complex needs like inventory management, project profitability tracking, and multiple users, you'll need a more advanced plan.
Are you a large business with a high volume of transactions and a need for advanced controls? If so, you'll be looking at the enterprise-level solutions.
Ready to find out which plan fits you best? Let's move on to the pricing breakdown.
Step 2: Exploring QuickBooks Online (QBO) Subscription Plans
QuickBooks Online is the cloud-based, subscription-model version of QuickBooks. It's incredibly popular for its accessibility from any device, anywhere. As of mid-2025, here are the general pricing tiers for QuickBooks Online, keeping in mind that prices are subject to change and discounts are often available, especially for new users.
Sub-heading: The Plans and Their Features
QuickBooks Online Simple Start: This is the entry-level plan, best for startups and small business owners with basic accounting needs.
Features: Send unlimited invoices and quotes, track GST, connect to your bank accounts, and get basic reports.
Price: Around ₹1,250 to ₹1,500 per month.
Users: One user plus your accountant.
QuickBooks Online Essentials: This plan is perfect for growing businesses that need more features than Simple Start.
Features: Everything in Simple Start, plus manage bills and payments, track employee time, and handle multi-currency transactions.
Price: Typically around ₹2,500 to ₹3,000 per month.
Users: Up to three users plus your accountant.
QuickBooks Online Plus: This is the most popular plan for small-to-medium-sized businesses with complex needs.
Features: All Essentials features, plus track inventory, manage project profitability, create purchase orders, and budget.
Price: Expect to pay around ₹3,500 to ₹4,000 per month.
Users: Up to five users plus your accountant.
QuickBooks Online Advanced: This is designed for larger, growing businesses that need advanced tracking and reporting.
Features: All Plus features, plus up to 25 users, customized reporting, batch invoicing, and workflow automation.
Price: This plan can be quite a jump, starting from ₹8,000 to ₹9,000 per month and going up.
Users: Up to 25 users.
Pro-Tip: Always check the official QuickBooks website for the latest pricing and any ongoing discounts. They often have promotional offers for a certain number of months, like 50% or 90% off for the first few months, which can significantly reduce your initial cost.
Step 3: Understanding QuickBooks Desktop Pricing
While QuickBooks Online is the direction Intuit is pushing, some businesses still prefer the Desktop version for its robust features and a one-time purchase (or annual subscription) model. However, Intuit has been moving away from selling new perpetual licenses and is now primarily focused on subscriptions for Desktop versions.
As of late 2024 and into 2025, new subscriptions for QuickBooks Desktop Pro Plus, Premier Plus, and Mac Plus have been discontinued. Intuit is encouraging users to switch to QuickBooks Online or their Desktop Enterprise solutions. For those with existing subscriptions, renewals are still supported, but prices have seen significant increases.
For example, users have reported a nearly 50% increase in their annual subscription fees from 2024 to 2025 for Desktop versions. This is a clear signal that Intuit wants to move customers to its cloud-based products.
Step 4: Considering Additional Costs
The subscription price is just the starting point. There are other services you might want to add, which will increase your total cost.
Payroll: If you have employees, you'll need a payroll service. QuickBooks offers various payroll tiers (Core, Premium, Elite), and the cost is often a base fee plus a per-employee per-month fee. This can range from an additional ₹500 to ₹1,000+ per month, plus the per-employee cost.
QuickBooks Payments: To accept online payments from customers (via credit cards or bank transfers), you'll use QuickBooks Payments. There are transaction fees associated with this service, which are a percentage of the transaction amount.
QuickBooks Time: If you need to track employee time for payroll or project management, you might add QuickBooks Time (formerly TSheets). This also has a separate subscription fee.
Add-ons and Integrations: QuickBooks has a huge app marketplace. While many are free, some paid integrations can add to your monthly expenses.
Step 5: The Final Tally
So, how much is Intuit QuickBooks? Let's put it all together.
For a freelancer with basic needs, the cost could be around ₹1,000 - ₹2,000 per month (depending on the plan and any add-ons).
For a small business with 3 users and payroll, you could be looking at ₹3,000 - ₹5,000+ per month, depending on the number of employees and the chosen plan.
For a growing business with inventory and project tracking, the price can easily go up to ₹5,000 - ₹10,000+ per month, and that's before you factor in add-ons and payroll.
Remember, this is an investment in your business's financial health. The money you spend on QuickBooks can save you countless hours and help you make better business decisions, ultimately leading to greater profitability. So, while it's a cost, it's also a powerful tool that pays for itself in efficiency and peace of mind.
10 Related FAQs
How to choose the right QuickBooks plan for my business?
Start by assessing your needs. Are you a freelancer? Go for a basic plan. Do you have employees and need to manage bills? Essentials or Plus might be right for you. Do you track inventory or projects? Go for Plus or Advanced.
How to get a free trial for QuickBooks?
QuickBooks Online often offers a free 30-day trial for its plans. You can usually find this option on the official QuickBooks website.
How to get a discount on QuickBooks?
Look for promotional offers on the QuickBooks website, such as a percentage off for the first few months. You can also contact their sales team to inquire about special pricing.
How to switch from QuickBooks Desktop to QuickBooks Online?
QuickBooks provides tools and guides to help you migrate your data from a Desktop version to QuickBooks Online. It's recommended to back up your data and follow their step-by-step instructions.
How to manage multiple businesses with one QuickBooks login?
You can manage multiple businesses using QuickBooks Online's multi-file feature, which allows you to run multiple accounts with one login and at a discounted rate.
How to add more users to my QuickBooks Online plan?
The number of users you can have depends on your subscription plan. To add more users, you may need to upgrade to a higher-tier plan (e.g., from Simple Start to Essentials or Plus).
How to track inventory in QuickBooks?
Inventory tracking is a feature available in the QuickBooks Online Plus plan and higher. You can track product levels, cost of goods, and get notifications when inventory is low.
How to accept online payments with QuickBooks?
You can enable QuickBooks Payments to accept credit card, debit card, and other online payments directly through your invoices and sales receipts.
How to cancel my QuickBooks subscription?
You can cancel your subscription at any time through your QuickBooks account settings. Be sure to download any data you need before canceling.
How to find a QuickBooks Certified accountant in my area?
You can use the "Find an Advisor" or "Find a ProAdvisor" tool on the QuickBooks website to search for certified accountants or bookkeepers near you.