It appears you're looking to remove Otter.ai's connection and influence from your Gmail and broader Google ecosystem. This can involve several steps, from revoking calendar access to deleting your Otter.ai account entirely. Let's walk through this process together, ensuring you regain full control over your connected apps.
How to Sever Ties with Otter.ai from Your Gmail and Google Account
Otter.ai, a popular AI-powered transcription service, often integrates deeply with calendars and meeting platforms, including Google Meet (which ties into your Gmail/Google Calendar). While incredibly useful for meeting notes, you might decide it's time to part ways for various reasons – privacy, switching tools, or simply decluttering. This guide will provide a comprehensive, step-by-step approach to ensure Otter.ai is no longer interacting with your Gmail or other Google services.
Ready to take back control? Let's begin!
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| How To Remove Otter Ai From Gmail |
Step 1: Identify Otter.ai's Current Integrations and Services
Before we start disconnecting, it's crucial to understand how Otter.ai is currently integrated with your Google ecosystem. Is it automatically joining your Google Meet calls? Is it syncing with your Google Calendar? Are you using their Chrome extension? This initial assessment will help us tailor the removal process effectively.
Are you primarily concerned about Otter.ai joining your meetings, or are you looking for a complete detachment from all Google services? Take a moment to think about what level of disconnection you desire.
1.1 Check Your Otter.ai Account Settings
The Otter.ai platform itself is the first place to check for active connections.
Sign in to your Otter.ai account by visiting their website (otter.ai).
Once logged in, look for your Profile icon (usually in the upper corner) and click on it.
Navigate to Account Settings.
Within Account Settings, look for a section related to "Apps," "Integrations," or "Connected Accounts." This is where Otter.ai manages its connections to other services.
Specifically, look for a "Connect calendars & contacts" section. Here, you should see your connected Google Calendar accounts.
Important: Take note of any connected Google accounts. We'll be disconnecting them in the next steps.
1.2 Review Your Google Meet Settings
If Otter.ai has been automatically joining your Google Meet calls, there might be a setting within Otter.ai to control this behavior.
While still in your Otter.ai Account Settings, look for a "Meetings" or "Notetaker" section.
You might find options to "Stop Otter Notetaker from automatically joining your meetings" or "Meetings I manually select." Ensure that any auto-join features are toggled off.
1.3 Consider Browser Extensions
QuickTip: Repeat difficult lines until they’re clear.
Did you install an Otter.ai Chrome extension? These extensions can directly interact with your browser experience, including Google Meet.
Open your Chrome browser (or whichever browser you use).
Click on the Extensions icon (often a puzzle piece icon) in your browser toolbar.
Look for "Otter.ai" in the list of installed extensions.
If found, we'll address this in a later step.
Step 2: Disconnecting Otter.ai from Your Google Calendar
This is often the primary way Otter.ai interacts with your Gmail-related activities, as it uses your calendar to detect and join meetings.
2.1 Disconnect via Otter.ai's Website
This is the most direct method to revoke calendar access.
Sign in to your Otter.ai account (otter.ai).
Click on your Profile and go to Account Settings.
Navigate to the Apps tab.
Scroll down to the "Connect calendars & contacts" section.
You should see your connected Google calendar account(s) listed. Click "Disconnect" next to the specific Google account you wish to remove.
Verify: After disconnecting, check your Otter.ai Home page or Calendar tab to ensure that the calendar events are no longer syncing.
2.2 Revoke Access via Your Google Account Security Settings
Even after disconnecting from Otter.ai's side, it's a good security practice to review and revoke third-party access directly from your Google Account settings. This ensures that no lingering permissions remain.
Go to your Google Account by visiting
myaccount.google.com In the left-hand navigation panel, click on "Security."
Scroll down to the "Third-party apps with account access" section.
Click on "Manage third-party access."
You will see a list of applications and services that have access to your Google Account.
Locate "Otter.ai" in the list.
Click on Otter.ai, and then click "Remove Access" or "Remove All Connections You Have With Otter.ai."
Confirm your decision when prompted.
Important: This step is crucial as it ensures that Google itself no longer grants Otter.ai any permissions to your data.
Step 3: Managing Otter.ai Notetaker and Auto-Join Features
If you're still seeing Otter.ai trying to join your Google Meet meetings, these steps will help.
3.1 Stop Otter Notetaker from Auto-Joining (Otter.ai Settings)
As mentioned in Step 1, Otter.ai has specific settings for its Notetaker.
Note: Skipping ahead? Don’t miss the middle sections.
Sign in to your Otter.ai account (otter.ai).
Navigate to Account Settings > Meetings (or a similar "Notetaker" section).
Look for options like "Auto-join all meetings" or similar settings that allow Otter.ai to automatically attend your synced calendar events.
Toggle these settings OFF. You might have an option to select "Meetings I manually select" instead.
3.2 Removing Otter Notetaker from a Live Google Meet Meeting
If Otter.ai's Notetaker is currently in a live Google Meet meeting, you can remove it directly.
From Otter.ai's Homepage/Calendar:
Navigate to the calendar section on the right side of the Otter Home page.
Locate the current live Otter.ai recording.
Click the stop recording button.
Confirm the removal by clicking "Yes, turn it off."
From the Google Meet Meeting (if you have host permissions):
During the live Google Meet, look at the participants list.
Find "Otter.ai" or "Otter Notetaker" in the list.
Click on the three dots next to its name.
Select "Remove" or "Remove from meeting."
Step 4: Uninstalling the Otter.ai Chrome Extension (if applicable)
If you installed the Otter.ai Chrome extension, it's best to remove it for a complete clean-up.
Open your Chrome browser.
In the top right corner, click the three vertical dots (Customize and control Google Chrome).
Hover over "Extensions," then click on "Manage Extensions."
Find the "Otter.ai: Record and Transcribe Google Meet & Any Audio" extension.
Click "Remove" or "Remove from Chrome" next to it.
Confirm your decision when prompted.
Step 5: Deleting Your Otter.ai Account (Optional but Recommended for Full Disconnection)
If you no longer plan to use Otter.ai, deleting your account is the most thorough way to ensure no data is retained and all connections are severed.
Sign in to your Otter.ai account (otter.ai).
Click on your Profile and select Account Settings.
Navigate to the General tab within Account Settings.
Scroll down to the very last option, which should be "Delete account."
Click "Delete account."
You will likely be asked to confirm your password for security purposes. If you used Google/Microsoft/Apple sign-in, you might need to verify through those platform credentials.
Review the pop-up carefully, as deleting your account is permanent and irreversible.
Click "Delete account" to proceed.
Important Considerations for Account Deletion:
Workspace Memberships: If you are part of an Otter.ai Workspace, you might not see the "Delete account" option. In this case, you will need to contact your Workspace administrator to be removed from the Workspace first. Once you are an individual account, you can proceed with deletion.
Active Subscriptions: You cannot delete your account if you have an active paid subscription. You must first cancel your subscription and wait for it to expire, or contact Otter.ai support to forfeit your remaining subscription.
Data Deletion: While deleting your account severs new connections, Otter.ai may retain data you've previously shared according to their privacy policy. If you have concerns about past data, you might need to contact Otter.ai support directly to inquire about their data retention policies and request specific data deletion.
Step 6: Verifying the Removal
After going through these steps, it's a good idea to double-check that Otter.ai is no longer interfering with your Gmail or Google services.
Check your Google Calendar: Create a test meeting in Google Calendar. Does Otter.ai attempt to join or send notifications? It shouldn't.
Check your Google Account Security: Revisit
myaccount.google.com/connections Monitor Google Meet: Attend a few Google Meet sessions. Observe if the Otter.ai Notetaker attempts to join or transcribe your meetings.
Check your browser extensions: Confirm the Otter.ai extension is no longer present or is disabled.
By following these comprehensive steps, you should be able to effectively remove Otter.ai from your Gmail and broader Google ecosystem.
Tip: Reading carefully reduces re-reading.
Frequently Asked Questions (FAQs)
Here are 10 related FAQs to help you further:
How to disconnect my Google Calendar from Otter.ai?
You can disconnect your Google Calendar directly from your Otter.ai account settings under "Account Settings > Apps > Connect calendars & contacts" by clicking "Disconnect" next to your Google account.
How to stop Otter.ai from automatically joining my Google Meet meetings?
Sign in to Otter.ai, go to Account Settings > Meetings (or Notetaker settings), and toggle off any "auto-join" options for your meetings.
How to remove Otter.ai from a live Google Meet call?
During a live Google Meet, if you have host permissions, you can find "Otter.ai" in the participants list, click the three dots next to its name, and select "Remove." Alternatively, from your Otter.ai homepage, you can find the live recording and click the stop recording button.
How to revoke Otter.ai's access to my Google Account data?
Go to your Google Account (myaccount.google.com), navigate to "Security," then "Third-party apps with account access," find "Otter.ai," and click "Remove Access."
How to uninstall the Otter.ai Chrome extension?
QuickTip: Slow down when you hit numbers or data.
In Chrome, click the three dots icon > Extensions > Manage Extensions. Find "Otter.ai" and click "Remove" or "Remove from Chrome."
How to delete my Otter.ai account permanently?
Log in to Otter.ai, go to Profile > Account Settings > General, and then click the "Delete account" option. Be aware of any active subscriptions or Workspace memberships that might prevent immediate deletion.
How to check which third-party apps have access to my Google Account?
Visit myaccount.google.com, go to "Security," and then click "Manage third-party access" under "Third-party apps with account access."
How to ensure Otter.ai doesn't retain my previously transcribed data?
While revoking access stops new data collection, you may need to contact Otter.ai support directly to inquire about their data retention policies and request the deletion of any data they have already transcribed from your past meetings.
How to prevent Otter.ai from syncing with my contacts?
The "Connect calendars & contacts" section in Otter.ai's Account Settings should allow you to disconnect both calendar and contact syncing. If not, revoking general access from your Google Account security settings will also sever this connection.
How to deal with Otter.ai if I'm part of a Workspace and can't delete my account?
If you're in an Otter.ai Workspace, you'll need to contact your Workspace administrator to be removed from the Workspace. Once you are reverted to an individual account, you can then proceed with deleting your Otter.ai account if desired.
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