It's completely understandable if you've decided to part ways with Otter.ai, especially given concerns about privacy and control over your meeting data. While Otter.ai can be a powerful tool for transcription, ensuring your digital privacy is paramount. This guide will walk you through the process of removing Otter.ai from your Google account, step by step, ensuring you regain full control.
Ready to Reclaim Your Digital Space? Let's Get Started!
Before we dive into the technical steps, let's take a moment to understand why you might want to remove Otter.ai. Perhaps you're concerned about data privacy, as Otter.ai uses your data to train its AI models (though they claim to de-identify it). Maybe you find its automatic joining of meetings intrusive, or you've simply found a different transcription service that better suits your needs. Whatever your reason, taking control of your connected applications is a smart move.
This guide will focus on a comprehensive removal process, including disconnecting the app from your Google account and, if applicable, deleting your Otter.ai account itself.
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| How To Remove Otter Ai From Google Account |
Step 1: Disconnecting Otter.ai from Your Google Account (Revoking Permissions)
This is the most crucial step to ensure Otter.ai no longer has access to your Google account's data, such as your calendar for automatically joining meetings.
Sub-heading: Accessing Your Google Security Settings
The first stop on our journey to digital freedom is your Google Account's security dashboard.
Open your web browser and navigate to your Google Account settings. The easiest way to do this is to go to
myaccount.google.com Sign in to the Google account you wish to disconnect Otter.ai from, if you aren't already.
Once on your Google Account page, look for the "Security" tab or section in the left-hand navigation menu. Click on it.
Sub-heading: Managing Third-Party App Access
Now that you're in the security hub, we'll pinpoint the applications that have access to your Google data.
Scroll down the "Security" page until you find the section titled "Your connections to third-party apps and services."
Click on "See all connections" (or a similar phrasing like "Manage third-party access"). This will open a list of all applications and services that you have granted access to your Google account.
Locate "Otter.ai" in this list. Take your time and scroll through carefully. The list can be long, depending on how many services you've connected over time.
Once you find Otter.ai, click on its entry. This will usually open a detailed view of the permissions granted to Otter.ai.
Look for a button or link that says "Remove access" or "Delete all connection you have with Otter.ai."
Click this button. You will likely be prompted with a confirmation dialog. Read it carefully to understand what access you are revoking.
Confirm your decision.
Congratulations! You've successfully revoked Otter.ai's direct access to your Google account. This means it can no longer automatically access your calendar for meeting scheduling or other data it previously had permission for via Google.
Step 2: Stopping Otter.ai from Automatically Joining Meetings (Within Otter.ai)
QuickTip: If you skimmed, go back for detail.
Even after revoking Google access, it's a good practice to ensure Otter.ai's internal settings are configured to prevent it from attempting to join future meetings. This is especially relevant if you used Otter.ai's Notetaker feature.
Sub-heading: Accessing Otter.ai Account Settings
We'll now head over to the Otter.ai platform itself to adjust its internal settings.
Open a new browser tab and go to the Otter.ai website (
otter.ai Sign in to your Otter.ai account. If you used your Google account to sign in previously, you might still be able to do so, but the connection for data syncing will be severed after Step 1.
Once logged in, look for your profile icon or initials (usually in the lower-left corner or upper-right corner of the interface). Click on it.
From the dropdown menu, select "Account Settings."
Sub-heading: Disabling Auto-Join and Calendar Sync
Within your Otter.ai account settings, you'll find options to control how it interacts with your calendar and meetings.
In the "Account Settings" menu, navigate to the "Meetings" or "Apps" tab. The exact wording might vary slightly, but it will be related to integrations or meeting management.
Look for settings related to "OtterPilot" or "Auto-join all meetings."
Toggle off the option to "Auto-join all meetings" or set it to "Meetings I manually select." This prevents Otter.ai from automatically adding itself to your scheduled Google Meet or other calendar-synced meetings.
If you see a section for "Connect calendars & contacts" or similar under the "Apps" tab, ensure that your Google Calendar is disconnected. There should be a "Disconnect" button next to it. Click it if it's still connected.
By completing this step, you've ensured that Otter.ai won't attempt to join your meetings based on its internal configuration.
Step 3: Deleting Your Otter.ai Account (Optional but Recommended for Full Removal)
While revoking permissions and disabling auto-join is a good start, for a complete separation, you might consider deleting your Otter.ai account entirely. This will remove your conversations, transcripts, and personal data from their servers.
Sub-heading: Preparing for Account Deletion
Before you hit that delete button, there are a few things to keep in mind:
Review your Workspace (if applicable): If you are part of an Otter.ai Workspace with other members, you might need to remove or delete other members from the Workspace first, or transfer ownership, before you can delete your individual account.
Cancel active subscriptions: If you have an active paid Otter.ai subscription, you must cancel it and let it expire before you can delete your account. You can usually find subscription management under the "Plan" tab in your Account Settings. If you wish to forfeit your remaining subscription and delete immediately, you might need to contact Otter Support.
Download important data: If there are any conversations or transcripts you wish to keep, make sure to export or download them before proceeding with account deletion, as this action is irreversible.
Sub-heading: Initiating Account Deletion
Tip: Revisit this page tomorrow to reinforce memory.
Once you've taken care of the prerequisites, you can proceed with deleting your account.
In your Otter.ai "Account Settings," navigate to the "General" tab.
Scroll to the very bottom of the page. You should find an option to "Delete account."
Click on "Delete account."
Otter.ai will likely ask you to verify your credentials, which might involve typing your Otter.ai password or re-authenticating through your Google account (if you used it to sign up).
Carefully review the pop-up warning about what happens when you delete your account (e.g., all data will be permanently lost).
Confirm that you wish to permanently delete your Otter.ai account.
Your Otter.ai account should now be scheduled for deletion. Keep in mind that it might take some time for all data to be purged from their systems.
Step 4: Checking for Browser Extensions (Chrome, Firefox, etc.)
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Otter.ai also offers browser extensions that can integrate with your meeting platforms. If you installed one of these, it's important to remove it.
Sub-heading: Managing Browser Extensions
This step varies slightly depending on your browser.
For Google Chrome:
Type
chrome://extensionsinto your address bar and press Enter.Find the "Otter.ai" extension in the list.
Click the "Remove" button or toggle the switch to disable it.
Confirm the removal if prompted.
For Mozilla Firefox:
Click the menu button (three horizontal lines) in the top-right corner.
Select "Add-ons and themes" or type
about:addonsinto your address bar and press Enter.In the left sidebar, click "Extensions."
Locate the "Otter.ai" extension.
Click the three dots next to it and select "Remove."
For Microsoft Edge:
Click the three dots in the top-right corner of the browser.
Go to "Extensions."
Find "Otter.ai" and click "Remove."
Confirm the removal.
Removing the browser extension ensures that Otter.ai cannot inject itself into your web-based meetings.
Step 5: Final Verification and Peace of Mind
After completing all the above steps, it's a good idea to do a quick double-check to ensure Otter.ai is completely gone.
Sub-heading: Confirming Disconnection
Revisit your Google Account Security page (
myaccount.google.com/security Check your upcoming calendar events. If Otter.ai was previously set to auto-join, confirm that it's no longer listed as a participant for any new or existing meetings.
Attempt to log in to Otter.ai (if you deleted your account). You should receive a message indicating that your account no longer exists or that the login failed.
By following these steps, you've taken comprehensive action to remove Otter.ai's presence from your Google account and associated services.
Tip: Don’t overthink — just keep reading.
Frequently Asked Questions (FAQ)
How to check if Otter.ai is still connected to my Google account?
You can check by going to your Google Account security settings, then "Your connections to third-party apps and services," and reviewing the list of connected apps.
How to stop Otter.ai from joining specific Google Meet calls?
Within Otter.ai's "Account Settings" under the "Meetings" tab, you can disable the "Auto-join all meetings" option. You can also remove Otter.ai as a participant from a live Google Meet directly during the meeting.
How to cancel my Otter.ai subscription before deleting the account?
Sign in to Otter.ai, go to "Account Settings," then the "Plan" tab, and look for the option to "Cancel Plan." Remember that your subscription will typically expire at the end of the current billing cycle.
How to download my Otter.ai conversations before deletion?
Before deleting your account, navigate to "My Conversations" in Otter.ai, select the conversations you want to keep, and look for an export or download option (usually a three-dot menu next to the conversation).
How to prevent Otter.ai from accessing my calendar?
Disconnect your calendar from Otter.ai under "Account Settings" > "Apps" (or similar) in your Otter.ai account. Additionally, revoke its access to your Google Calendar through your Google Account's security settings.
QuickTip: Skim the first line of each paragraph.
How to remove the Otter.ai Chrome extension?
Open Chrome, type chrome://extensions in the address bar, find the Otter.ai extension, and click "Remove."
How to contact Otter.ai support for account issues?
You can typically find a "Help" or "Support" link on the Otter.ai website, often in the footer or within your account settings, which will lead you to their support portal or contact options.
How to confirm my Otter.ai account has been permanently deleted?
After initiating deletion, try logging in to Otter.ai. If the account is deleted, you should receive a message indicating that the account does not exist or your login is invalid.
How to manage which apps have access to my Google data in general?
Regularly review your "Your connections to third-party apps and services" section within your Google Account's security settings to manage and revoke access for any apps you no longer use or trust.
How to know if Otter.ai is recording my meeting without my consent?
Otter.ai typically announces its presence in a meeting (e.g., "Otter.ai has joined the meeting"). If you are a meeting host, you can see participants and remove "Otter.ai Notetaker" if it appears.
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